Guest Experience Assistant

Jones Lang LaSalle Incorporated; Johor Bahru; On-site; MYR 33,000 - 56,000; Full time

Job summary

JLL in Malaysia (Johor Bahru) is seeking a Guest Experience Ambassador to host visitors, manage the lobby and reception areas, and support meetings across floors. This role requires standing, walking and delivering a discreet, professional welcome to HSBC personnel, clients and guests.

You will coordinate room bookings, answer inquiries, and work with security, workspace experience and hospitality teams to ensure a seamless, high‑quality visitor experience while maintaining safety standards.

Qualifications

• 1-3 years in hospitality front of house / corporate environment.
• Excellent customer service and professional demeanor.
• Strong communication and coordination abilities.
• Empathy, attentiveness and a can-do attitude.

Responsibilities

• Host the main reception area and energise the space with a welcoming presence.
• Greet visitors, verify access and guide them to meeting rooms.
• Provide local information and act as a concierge between clients and hosts.
• Coordinate room bookings and ensure spaces are tidy and well-maintained.
• Respond to inquiries in person, by phone, or email with timely follow-up.
• Collaborate with security, workspace experience and hospitality teams to ensure a seamless visit.

Skills

Guest experience

Customer service

Hospitality

Reception

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Guest Experience Ambassador

What this job involves

This is a primarily hosting role requiring standing, walking and hosting visitors during the course of the day (1 hour at a time minimum). Role is based in the lobby, reception areas across building and meeting room floors where moving around the floor is a necessity to ensure each meeting room is attended to (up to 20 meeting rooms per floor) and visitors are hosted to their meeting rooms. The Lobby reception team are the first introduction to HSBC for HSBC Personnel, Customers and Guests. This must be delivered in a professional, discreet, and welcoming manner. Our aim is for our interactions to result in the highest possible level of Customer focus, professionalism, responsiveness, hospitality excellence and satisfaction.

What your day-to-day will look like

• To host the main reception area, energise the space and create lasting impressions including appropriate Wayfinding / Orientation signage to facilitate seamless navigation.
• To ensure that all visitors experience service excellence consistently, providing a warm, courteous and prompt welcome on arrival and throughout the client journey including assisting with questions, verifying building access and providing temporary access.
• To provide an information service for the local area and liaise as a point of contact between clients and hosts, enhancing service with a concierge approach.
• Being aware of internal and external VIPs to constantly recognise and deliver service excellence.
• Liaising with PA/EA teams, clients & visitors and providing excellent customer service – creating "wow" moments when the opportunity arises.
• Coordinate the room booking processes to manage meeting rooms.
• Ensure that the visitor and client spaces are immaculate at all times, taking ownership of the space and reporting issues appropriately.
• Proactively deal with and be accountable for enquiries and requests in person, via the telephone or email, in a timely and professional manner as well as providing follow-up as necessary.
• Empowered to resolved problems and enhance visitor and client experience.
• Maintain a strong awareness of business activity communicating relevant updates with team members.
• Communicate to the Workspace Experience Lead any feedback including new / ongoing / potential issues and complaints so that they are addressed accordingly.
• Liaising with other departments, namely security, workspace experience and operations, and hospitality services to provide a consistent and seamless experience.
• Ensure Security and Health & Safety procedures are always adhered to.
• Follow the agreed process for Employee New Hires/Exits.
• Maintain Standard Operating Procedures to support effective and consistent Lobby / Lobby processes and procedures.
• Assist with F&B operations, including preparing and serving beverages (both alcoholic and non‑alcoholic), snacks, and meals to guests. This includes bartending duties such as mixing cocktails, pouring wine, and serving spirits.
• Follow proper hygiene and food safety standards when handling and serving F&B items.
• Ensure all F&B areas are clean, orderly, and well‑maintained.
• Adhere to any specific dietary requirements or restrictions outlined by guests.
• Strive to exceed guests’/ clients expectations by always providing personalized and attentive service.
• Ensure grooming standards are up to par and always in pressed attire and polished shoes.

What we expect from all our colleagues on account

• Our goal is to provide enhanced workplace experiences that will be long remembered by our clients. In this role you will be a part of delivering a best‑in‑class experience for our client’s personnel, customers, and guests in a connected workspace which promotes a culture of inclusion and safety. With a focus on creating an environment that enhances productivity, collaboration, and well‑being, you'll have the opportunity to create exceptional workplace experiences and drive employee satisfaction and engagement to create opportunities for everyone to flourish.
• Our colleagues prioritize the health and safety of people and buildings. This includes following established safety protocols, reporting hazards/ incidents, maintaining cleanliness, encouraging safe practices, and staying informed about health and safety measures. By actively adhering to these expectations and following One Team S.A.F.E.R together vision, we can create a secure and healthy working environment for everyone involved. Report at least two good catches per year, attend the SAFER together workshop and complete all safety trainings within the due date.
• You are responsible for leveraging your expertise to find actionable insights from our data and translate it into action, clearly communicating the "what", "so what" and "now what". By embracing curiosity to explore data, courage to act on insights and collaboration to communicate the change we will ensure we meet JLL and HSBC's strategic desire for data‑driven decisions.
• You will be part of delivering best‑in‑class sustainability solutions for our client, promoting resource efficiency, energy conservation, and environmental stewardship. With a focus on creating a culture of environmental responsibility, you'll have the opportunity to support innovative sustainability initiatives and drive continuous improvement across our operations and contribute to our client’s sustainabilitygoals. Your efforts will play a vital role in creating a more sustainable built environment and fostering a healthier planet for generations to come.

Desired or preferred experience and technical skills

• At least 1-3 year(s) of experience within a hospitality Front of House / Food and Beverage role in a corporate environment, 5-star hotel, members club or flagship airline.
• Self‑motivated individual committed to service excellence.
• Possesses an operational knowledge of all reception services and standard operating procedures, together with in house meeting reservations procedures, and other internal/external communication methods.
• Ability to demonstrate empathy, excellent customer service and practical skills.
• Experience in bartending and beverage service, including knowledge of mixing techniques, cocktail preparation, and responsible alcohol service.

Required Skills and Experience

• Skilled in guest/client experience and confident in striving for excellence.
• Operational knowledge of all reception services and standard operating procedures.
• Must have excellent organisational skills and good attention to detail.
• Must be computer literate including MS office.
• Ability to use own initiative and takes ownership.
• Professional and high standard telephone etiquette.
• Should have an excellent and positive "can do attitude" and a great team player and supporter.
• Able to work in a busy and pressurised environment providing a discreet and personalised service.

Location

Malaysia

On-site - Johor Bahru, Malaysia

About JLL

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.