Finance Manager Cum Head of Department

JOHOR BAHRU INTEGRATED SDN BHD; Johor Bahru; On-site; MYR 180,000 - 260,000; Full time

Job summary

JOHOR BAHRU INTEGRATED SDN BHD is seeking a Finance Manager cum Head of Department to oversee the company’s finance functions, ensure regulatory compliance, and provide strategic financial leadership. You will drive budgeting, cash flow planning and internal controls while supporting management with informed decisions.

The role combines day-to-day financial operations with strategic advisory, requiring hands-on leadership, strong communication, and the ability to manage growth in a dynamic

Qualifications

• Bachelor's degree in accounting or finance is required.
• Professional accounting qualification (ACCA/CPA/CIMA/ICAEW) is an advantage.
• 5–8 years of finance and accounting experience, with 2–3 years in a leadership role.
• Strong knowledge of Malaysian accounting standards, tax and compliance.
• Experience managing full sets of accounts, budgeting, cash flow and planning.
• Experience establishing finance processes, internal controls and SOPs.
• Experience with accounting software, ERP and Excel.
• Strong leadership and team development abilities.
• Excellent analytical, communication and problem-solving skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Lead Finance & Accounts Department to ensure efficient operations.
• Oversee full set of accounts: GL, AP, AR, fixed assets, cash books.
• Ensure timely monthly, quarterly and annual financial statements.
• Review management accounts and supporting schedules for management.
• Ensure compliance with MFRS/MPERS as applicable.
• Monitor performance vs budget and forecasts; explain variances.
• Provide financial analysis and strategic recommendations to management.
• Lead month-end and year-end closing processes.
• Develop and implement finance policies, SOPs and LOA controls.
• Advise CEO/MD on financial planning, risk, capital needs and growth.

Skills

Leadership

Financial analysis

Strategic thinking

Stakeholder management

Regulatory compliance

Communication skills

Team development

Problem solving

Decision making

Attention to detail

Education

Bachelor's Degree in Accounting or Finance

ACCA/CPA/CIMA/ICAEW or equivalent

Tools

Accounting software

ERP systems

Microsoft Excel

Job description

The Finance Manager cum Head of Department is responsible for overseeing the overall financial management, accounting operations, financial reporting, budgeting, cash flow management, taxation, and internal controls of the Company.

The position is responsible for establishing and developing the Company's finance and accounting functions, including implementing financial policies, procedures, systems and controls to support the Company's business operations and future growth.

The role requires a hands-on leader who can manage day-to-day finance activities while providing strategic financial advice, ensuring regulatory compliance, safeguarding company assets, and supporting management in making informed business decisions.

A. Finance Department Leadership & Management

1. 1. Lead, manage and oversee the overall Finance & Accounts Department to ensure efficient and effective departmental operations.
2. 2. Establish the finance department's organisational structure, roles, responsibilities and reporting procedures.
3. 3. Develop, implement and maintain financial policies, procedures and Standard Operating Procedures (SOPs).
4. 4. Establish appropriate internal controls, approval procedures and financial authority limits to safeguard company assets and minimise financial risks.
5. 5. Ensure proper segregation of duties and accountability within the finance department.
6. 6. Recruit, train, supervise and develop finance personnel in accordance with the Company's operational requirements.
7. 7. Monitor departmental performance, allocate responsibilities and ensure timely completion of assigned tasks.
8. 8. Identify opportunities to improve financial processes, operational efficiency and cost effectiveness.
9. 1. Oversee the Company's full set of accounts, including general ledger, accounts payable, accounts receivable, fixed assets, bank transactions and other accounting records.
10. 2. Ensure accurate and timely preparation of monthly, quarterly and annual financial statements.
11. 3. Review monthly management accounts, financial reports and supporting schedules before submission to management.
12. 4. Ensure proper accounting treatment and compliance with applicable Malaysian Financial Reporting Standards (MFRS) or Malaysian Private Entities Reporting Standard (MPERS), as applicable.
13. 5. Monitor monthly financial performance and analyse variances against budget, forecast and prior periods.
14. 6. Provide meaningful financial analysis, explanations and recommendations to management.
15. 7. Ensure timely completion of month-end and year-end closing activities.
16. 8. Maintain proper accounting records, documentation and financial supporting schedules.
17. 9. Oversee intercompany transactions, reconciliations and balances, where applicable.

C. Budgeting, Forecasting & Financial Planning

1. 1. Lead the preparation of the Company's annual operating budget and financial forecasts.
2. 2. Work closely with department heads to obtain budget requirements and assess financial projections.
3. 3. Monitor actual financial performance against approved budgets and identify significant variances.
4. 4. Prepare cash flow forecasts and monitor the Company's short-term and long-term funding requirements.
5. 5. Evaluate the financial implications of business plans, new projects, capital expenditure and investment proposals.
6. 6. Recommend appropriate cost optimisation measures and strategies to improve profitability.
7. 7. Provide financial insights and recommendations to support business planning and management decisions.

D. Cash Flow & Treasury Management

1. 1. Oversee daily cash flow management and ensure sufficient funds are available to meet the Company's operational and financial obligations.
2. 2. Monitor bank balances, cash movements, receipts and payments.
3. 3. Manage banking relationships and coordinate with financial institutions on banking facilities and other financial matters.
4. 4. Review and monitor payment schedules to ensure timely settlement of supplier invoices, statutory contributions, salaries and other obligations.
5. 5. Establish proper cash management procedures and controls.
6. 6. Monitor outstanding receivables and payables to maintain healthy working capital.
7. 7. Review bank reconciliations and investigate any unusual or unreconciled items.

E. Accounts Payable, Procurement & Payment Controls

1. 1. Oversee supplier registration, invoice verification, payment processing and supplier reconciliations.
2. 2. Ensure all purchases and expenses are supported by appropriate documentation and approved in accordance with the Company's Limit of Authority (LOA).
3. 3. Review payment proposals and ensure payments are properly authorised before release.
4. 4. Establish and monitor payment procedures to prevent duplicate, unauthorised or fraudulent payments.
5. 5. Monitor supplier payment terms and manage outstanding liabilities.
6. 6. Ensure proper recording and control of employee claims, reimbursements and company expenses.

F. Accounts Receivable & Revenue Management

1. 1. Oversee customer billing, revenue recording, collections and accounts receivable management.
2. 2. Ensure revenue is recognised in accordance with applicable accounting standards and the Company's revenue recognition policy.
3. 3. Monitor outstanding customer balances and ageing reports.
4. 4. Establish appropriate credit control and collection procedures.
5. 5. Follow up on overdue accounts and coordinate with relevant departments to resolve billing and collection issues.
6. 6. Monitor customer deposits, advance receipts and other outstanding balances.
7. 7. Ensure timely reconciliation of customer accounts and proper documentation of revenue transactions.

G. Taxation & Statutory Compliance

1. 1. Ensure the Company's compliance with applicable tax laws, accounting regulations and statutory requirements in Malaysia.
2. 2. Oversee corporate income tax matters, including tax estimates, instalment payments, tax computations and tax return submissions.
3. 3. Monitor compliance with SST requirements, where applicable.
4. 4. Ensure timely preparation and submission of applicable statutory payments and declarations, including PCB, EPF, SOCSO and EIS, in coordination with the relevant personnel.
5. 5. Liaise with external tax agents, auditors, company secretaries and relevant government authorities.
6. 6. Monitor changes in accounting standards, tax legislation and regulatory requirements that may affect the Company.
7. 7. Ensure proper maintenance of tax records and supporting documentation.

H. Audit & Internal Controls

1. 1. Coordinate and manage annual statutory audits and other external audit requirements.
2. 2. Prepare and review audit schedules, supporting documents and financial information requested by external auditors.
3. 3. Address audit queries and ensure timely resolution of audit findings.
4. 4. Review the effectiveness of existing internal controls and recommend improvements where necessary.
5. 5. Identify potential financial, operational and compliance risks and implement appropriate mitigating measures.
6. 6. Ensure proper safeguarding of company assets, financial records and confidential information.
7. 7. Monitor compliance with approved financial policies, procedures and the Company's LOA.

I. Financial Systems & Process Improvement

1. 1. Oversee the implementation, maintenance and continuous improvement of the Company's accounting and financial management systems.
2. 2. Establish appropriate accounting processes, chart of accounts and financial reporting structures.
3. 3. Ensure the accuracy and integrity of financial data within the accounting system.
4. 4. Identify opportunities for automation and digitalisation of finance processes.
5. 5. Develop financial dashboards and reporting tools to provide management with timely financial information.
6. 6. Ensure proper system access controls, data security and backup procedures.

J. Management Support & Business Advisory

1. 1. Provide financial advice and recommendations to the CEO, Managing Director and management team.
2. 2. Present monthly financial performance, cash flow position, budget variances and key financial matters to management.
3. 3. Evaluate the financial feasibility of business proposals, projects and investment opportunities.
4. 4. Participate in management meetings and provide financial perspectives on business decisions.
5. 5. Advise management on cost management, profitability, working capital and financial risks.
6. 6. Support the Company's business expansion and long-term financial sustainability.

Qualifications & Experience:

• Bachelor's Degree in Accounting, Finance, or a related discipline.
• Professional accounting qualification such as ACCA, CPA, CIMA, ICAEW or equivalent will be an added advantage.
• Minimum 5-8 years of relevant working experience in finance and accounting, with at least 2-3 years in a managerial or supervisory capacity.
• Strong knowledge of accounting standards, financial reporting, taxation and statutory compliance in Malaysia.
• Experience in managing full sets of accounts, budgeting, cash flow management and financial planning.
• Experience in establishing finance processes, internal controls and SOPs will be an added advantage.
• Experience in accounting software, ERP systems and Microsoft Excel.
• Experience in a startup or growing organisation will be an advantage.
• Strong leadership, management and team development skills.
• Excellent financial analysis and problem-solving abilities.
• Strong understanding of accounting principles and financial management.
• Good communication, presentation and interpersonal skills.
• High level of integrity, accountability and professionalism.
• Ability to work independently with minimal supervision.
• Strong organisational skills and ability to manage multiple priorities.
• Strategic thinking with a hands-on approach to operational matters.
• Ability to work under pressure and meet tight reporting deadlines.
• Good decision-making and stakeholder management skills.

Authority & Decision-Making

1. 1. Review and recommend financial transactions and payment proposals in accordance with the approved LOA.
2. 2. Establish and recommend improvements to finance policies, procedures and internal controls.
3. 3. Review and challenge departmental expenditure and budget requests.
4. 4. Recommend financial strategies, cost-saving initiatives and cash management measures.
5. 5. Supervise and allocate work within the Finance & Accounts Department.
6. 6. Escalate significant financial risks, irregularities and non-compliance matters to the CEO / Managing Director.
7. 7. Represent the Company in financial matters when authorised by management.

All financial commitments, approvals and payment authorisations shall remain subject to the Company's approved Limit of Authority (LOA).