Finance - Admin Executive

CBRE; Shah Alam; On-site; MYR 134,000 - 204,000; Full time

Job summary

CBRE is seeking a Finance & Admin Executive based in Singapore to deliver exceptional financial and administrative services to the FM contract, client, and operations teams. The role requires understanding contract procedures and executing them to the required standards.

Key duties include PO creation, vendor invoicing, budget tracking, client billings, and month-end close support. The candidate will review Power BI dashboards and assist in reporting, internal and client communications, and

Qualifications

• Diploma in Business Administration / Accounting & Finance or related discipline.
• Proficient with Microsoft Office (Excel, PowerPoint, Word).
• Knowledge of systems such as Coupa/myBuy, PeopleSoft, iScala, Power BI is an advantage.
• Ability to manage internal and external stakeholders in a matrix organisation.
• Strong client focus and customer service orientation.
• Interest in understanding the facilities management business and operations.

Responsibilities

• Raise purchase orders (PO) and perform good receipting (GR) for services.
• Track vendor costs against budget and client funding.
• Raise and submit client billings and follow up on collections.
• Support Finance Manager in month-end close and revenue/cost accruals.
• Review Power BI dashboards to monitor P&L, UBR, AR, WIP and accruals.
• Provide building access and helpdesk support as needed.
• Support Contract Manager in attendance and overtime monitoring.
• Assist with internal and client reporting (AIQ, MMR).
• Maintain Sharepoint and coordinate service report submissions.
• Onboard vendors and obtain quotations per contract specifications.
• Update supplier performance in mySupplier.

Skills

MS Office proficiency

Stakeholder management

Communication skills

Power BI knowledge

Education

Diploma in Business Administration / Accounting & Finance

Tools

Coupa/myBuy

PeopleSoft

iScala

Power BI

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Accounting/Finance, Facilities Management

Location(s)

Batu Pahat

• Malaysia, Petaling Jaya
• Selangor
• Selangor

About The Role

Based in Singapore - As a CBRE Finance & Admin Executive, you will provide exceptional financial and administrative services to the facilities management (FM) contract, client and operations team. To be successful in the role, it is key that the Contract Support understands contract, procedures, processes, and operates them to the required standards.

What You’ll Do

• Raise purchase orders (PO), perform good receipting (GR) for services delivered, and liaise with vendors and shared service centre on vendor invoices and their payments.
• Keep track of vendor costs against budget and client funding.
• Raise and submit client billings to client and follow up on collection
• Support Finance Manager in contract finance month-end close by determining revenue and cost accruals.
• Review Power BI dashboards and finance packs to monitor P&L, unbilled revenue (UBR), AR, work-in-progress (WIP), open POs and aged accruals.
• Apply necessary building access when required
• Provide helpdesk support, including logging, distributing, and closing enquiries.
• Support the Contract Manager in monitoring the team attendance and overtime
• Support Contract Manager in internal and client reporting, such as internal contract review (AIQ) and customer monthly management report (MMR).
• Maintain Sharepoint / coordinate with team members on service report submissions
• Onboarding of vendors, and obtain quotations based on contract specifications and service requirements.
• Support operations team in assessing supplier performance and update feedback in mySupplier.

Responsibility

Job ID

289282

Posted

30-Jul-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Accounting/Finance, Facilities Management

Location(s)

Batu Pahat

• Johor
• Malaysia, Johor Bahru
• Johor
• Malaysia, Kota Tinggi
• Johor
• Malaysia, Petaling Jaya
• Selangor
• Malaysia, Shah Alam
• Selangor
• Malaysia, Singapore
• Singapore

About The Role

Based in Singapore - As a CBRE Finance & Admin Executive, you will provide exceptional financial and administrative services to the facilities management (FM) contract, client and operations team. To be successful in the role, it is key that the Contract Support understands contract, procedures, processes, and operates them to the required standards.

What You’ll Do

• Raise purchase orders (PO), perform good receipting (GR) for services delivered, and liaise with vendors and shared service centre on vendor invoices and their payments.
• Keep track of vendor costs against budget and client funding.
• Raise and submit client billings to client and follow up on collection
• Support Finance Manager in contract finance month-end close by determining revenue and cost accruals.
• Review Power BI dashboards and finance packs to monitor P&L, unbilled revenue (UBR), AR, work-in-progress (WIP), open POs and aged accruals.
• Apply necessary building access when required
• Provide helpdesk support, including logging, distributing, and closing enquiries.
• Support the Contract Manager in monitoring the team attendance and overtime
• Support Contract Manager in internal and client reporting, such as internal contract review (AIQ) and customer monthly management report (MMR).
• Maintain Sharepoint / coordinate with team members on service report submissions
• Onboarding of vendors, and obtain quotations based on contract specifications and service requirements.
• Support operations team in assessing supplier performance and update feedback in mySupplier.

What You’ll Need

• Minimum Diploma in Business Administration / Accounting & Finance or a related discipline.
• Strong computer literacy with proficiency in Microsoft Office (e.g Excel / Powerpoint / Word)
• Candidates with knowledge of systems such as Coupa/myBuy, PeopleSoft, iScala, Power BI will have an added advantage.
• Able to manage both internal and external stakeholders in a matrix organisation through effective communication and relationship building.
• Strong client focus with a passion for delivering excellent customer service.
• Demonstrate interest in learning and understanding the facilities management business and operations.
• Results-oriented with strong attention to detail and accuracy.
• Excellent time management and organisational skills, with the ability to manage multiple priorities and voluminous information.
• Maintain a professional, confidential, and discreet approach at all times.

Service line: GWS Segment