Facility Officer

Jones Lang LaSalle Incorporated; Kulim; On-site; MYR 54,000 - 72,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Kulim, Malaysia is seeking a Facilities Co-ordinator to manage site facilities operations and ensure delivery of services in line with client SLAs. The role involves establishing site operational procedures, coordinating with vendors, and ensuring regulatory compliance.

The ideal candidate holds an engineering degree with about five years’ experience in facilities, property management, or hospitality, and possesses strong organizational and interpersonal skills

Qualifications

• Degree in engineering, facilities management or related field.
• 5 years’ experience in facilities, property management, hospitality or related field.
• Experience in building management is an added advantage.

Responsibilities

• Oversee site facilities operation and ensure delivery of services as per client SLA.
• Establish building operations procedures and roll out for site staff.
• Coordinate with in-house and contracted vendors to meet service levels and budget targets.
• Ensure compliance with government regulations and JLL programs.
• Initiate and manage preventive maintenance programs and risk management.
• Manage key client stakeholders and ensure communication for program delivery.
• Plan and execute minor projects, site upgrades and safety initiatives.
• Provide 24/7 emergency support and incident reporting as required.

Skills

Excellent management

Interpersonal skills

Education

Engineering degree

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description Summary

• Responsible for site facilities operation.
• Establish Building Employment services Operational procedures and roll out for site staff
• Responsible for delivery of services in accordance with Client Management SLA

Job Description

What this job involves:

Facilities Management

The Facility coodinator must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.

• Responsible for site facilities operation.
• Establish Building Employment services Operational procedures and roll out for site staff
• Responsible for delivery of services in accordance with Client Management SLA
• Ensure compliance with all governmental regulations
• Initiative strategies to reduce the Building operation repair cost.
• Manage all in house/contract vendors to carry out the job as per SLA.
• Initiate and maintain Preventive Management Program
• Responsible on the follow up BAC/AR closure as per SLA
• Operation improvement. (To manage day to day operation and issues arise)
• Excute minor projects and coordinating with contractors/vendors.
• Client/Stakeholder Management
• Manage the key client team representatives effectively to ensure that expected service levels are achieved
• Build strong working relationships with key client representatives .
• Coordinate with stakeholders to ensure smooth delivery of programs and procedures
• Procurement & Vendor Management
• Review the service practices of in house/contractors to deliver quality work practices and documentaion .
• Risk Management
• Protect the health and safety of staff and others.
• Ensure compliance with JLL programs and audit programs
• Site Operations
• Plan and take responsibility for smooth operations of all Civil works pertaining to the facility
• 24/7 emergency call support and site attendance is required
• Manage building scope and projects to ensure the quality and deliverables within the stipulated time
• Develop and implement innovation programs and processes that reduce costs, increase productivity and savings .
• Achieve Key Performance Indicators and Service Level Agreement targets
• Emergency Call Out
• Stand by 24*7 for all emergency call outs prepare incident reports
• Coordinate appropriate action for rectification including preliminary analysis of fault

Education and experience

Degree engineering, facilities management /or 5 years’ experience in facilities, property management, hospitality or related field. Experience working in building management will be an added advantage.

Skills and Competency

Excellecent management and organisational skills, and good at meeting deadlines. Good Interpersonel skills.

• On-site –Kulim, Malaysia