Executive - Senior Executive -Administration

B. Braun Group; Bayan Lepas; On-site; MYR 45,000 - 76,000; Full time

Benefits offered by this job

Retirement benefit scheme

Long service award

Medical insurance

Training and development programs

Education assistance program

Job summary

B. Braun Malaysia seeks an Executive/Senior Executive - Administration to provide secretarial and administrative support to senior management in Penang.

You will oversee scheduling, travel, prepare documents, manage confidential information, and assist with meetings and reports. Fresh graduates with 3+ years and strong English, MS Office proficiency, and ability to work independently are encouraged to apply.

Qualifications

• Bachelor's degree in any field and at least 3 years providing administrative support to senior management.
• Good English communication in written and verbal form with business vocabulary.
• Able to work independently and take ownership of tasks; travel/meeting management experience is a plus.
• Proven ability to manage executive priorities independently and handle confidential communications.
• Proficiency in Microsoft Office and ability to craft professional executive-level presentations.
• Experience creating reports, briefing materials, and presentation decks for senior management preferred.

Responsibilities

• Oversee executive appointments and schedules, and arrange travel.
• Gather, verify, and analyze information for memos, reports, speeches, and presentations; facilitate communication with executives and external parties.
• Access executive email accounts to schedule appointments and manage routine inquiries.

Skills

Executive support

Business English

Independence

Travel management

Confidential information handling

MS Office

Presentation skills

Report and briefing materials

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive - Senior Executive -Administration

Responsibility
Are you passionate to be in the role as Executive / Senior Executive -Administration? Do you have experience in proving secretarial and administrative support ? If so, this opportunity could be for you! Join us at B. Braun, a leader in the medical devices industry, where your skills and experience will be recognized and celebrated. Take the next step in your career with us and help shape the future of healthcare!

As a Executive/ Senior Executive -Administration at B. Braun you will play a vital role in…

Your key responsibilities:

• Oversee the executive's appointments and schedules and make travel arrangements to optimize their time.
• Gather, compile, verify, and analyze information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, employees, and external parties such as media, customers, and the public.
• Access the executive's email accounts to schedule appointments and answer or redirect routine inquiries from internal or external sources.
• Handle confidential information and maintain the security of the executive's records and files.
• Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that office activities are conducted within established budgets.
• Perform other administrative tasks using independent judgment and discretion. Plan, organize, and schedule own workload to ensure activities are completed accurately and on time. This includes preparing documents and presentation materials, screening and responding to incoming correspondence, inquiries, and phone calls, drafting letters and official information releases, arranging and attending meetings, and taking and distributing minutes.

What you will bring to the team:

• Bachelor's degree in any field, and at least 3 years working experiences in providing administrative support to senior management.
• Good English communication in both written and verbal and have a good understanding of business vocabulary, organization's operations, procedures and people.
• Able to work independently and take the ownership on the task assigned. It’s an advantage if candidate experiences in travel, meeting and business event management.
• Proven experience managing executive priorities independently.
• Experience handling confidential executive communications and documents.
• Proficient in Microsoft Office (PowerPoint, Excel, Word, Outlook); ability to create professional executive-level presentations.
• Experience in creating reports, briefing materials, and presentation decks for senior management is preferred.

What sets B. Braun apart? Founded in Germany in 1839, B. Braun is a leading medical technology company with over 66,000 employees in 64 countries. Specializing in infusion therapy, orthopaedics, neurosurgery, anaesthesia, and more, B. Braun develops high-quality products and services that improve global health. In Asia Pacific, B. Braun employs over 16,000 people across 10 production sites and 16 business offices.

Established in 1972, B. Braun Medical Industries in Penang is the regional headquarters for APAC. With more than 7,000 employees, the plant located in Penang is among the largest manufacturers of medical, surgical and pharmaceutical products not only in Malaysia but also in the APAC region. It also houses the Centre of Excellence for Intravenous Access.

What can we offer you?

• Retirement benefit scheme
• Long service award
• Medical insurance
• Training and development programs
• Education assistance program

We appreciate different perspectives, thoughts, experiences and backgrounds. By strengthening an appreciative, inclusive, respectful and equal working environment, we create a culture in which all our employees feel free to be who they are.