Executive, Mechanical & Electrical

Sime Darby Property; Pagoh; On-site; MYR 78,000 - 134,000; Full time

Job summary

Sime Darby Property is seeking a Maintenance Supervisor for Mechanical & Electrical (M&E) to manage and coordinate maintenance, repair, and asset management activities. You will ensure works meet contractual requirements, technical specs, and KPIs to support uninterrupted building operations and End User activities.

You will monitor complaints via CMMS, assign WOs, coordinate with technicians and contractors, review quotations, and prepare EOT and progress documentation while maintaining safety

Qualifications

• Bachelor's degree in Mechanical/Electrical Engineering.
• Knowledge of CMMS systems and maintenance planning.
• Strong problem-solving and analytical abilities.
• Ability to coordinate with End User, contractors and Operations.

Responsibilities

• Monitor and coordinate M&E maintenance activities to meet KPIs.
• Manage work orders, inspections, and contractor coordination.
• Review contractor quotations, check scope, and process PO documentation.
• Prepare reports, EOT letters and supporting documentation when required.
• Ensure compliance with safety regulations, SOPs and company policies.

Education

Bachelor's Degree in Mechanical/Electrical Engineering

Job description

To manage and coordinate maintenance, repair, and asset management activities related to Mechanical & Electrical (M&E), ensuring all works are carried out efficiently, safely, and in compliance with contractual requirements, technical specifications, and operational KPIs to support uninterrupted building operations and End User activities.

Job Responsibilities

• Monitor and manage complaints and service requests received from End Users through the CMMS system or direct communication.
• Assign and coordinate Work Orders (WO) to technicians and ensure inspection, troubleshooting, and rectification works are carried out accordingly.
• Review updates from technicians and ensure proper closure of work orders in the CMMS system.
• Ensure response time and rectification works comply with stipulated KPIs.
• Investigate major faults or recurring issues and identify the root cause of defects and complaints.
• Coordinate with the operations team to ensure timely completion of work orders and smooth site operations.
• Identify works requiring external expertise and coordinate with contractors when necessary.
• Review and verify contractors’ quotations, including the scope of works, Bill of Quantities (BQ), and pricing before proceeding with Purchase Order (PO) documentation.
• Monitor and verify completion of works carried out by contractors and review supporting documents for progress claims and final claims.
• Plan work schedules and coordinate with the End User to avoid disruption to P&P sessions, programmes, staff operations, or examinations.
• Prepare the letter, technical report and supporting documentation for Extension of Time (EOT) requests when required. The EOT request must submit before the Work Order due date.
• Manage spare parts stocks and tools. Purchase as requested by Technician.
• Ensure all works carried out comply with technical specifications and operational requirements.

2. Planned Preventive Maintenance (PPM)

• Plan and monitor the implementation of Planned Preventive Maintenance (PPM) activities according to the approved schedule for Mechanical & Electrical (M&E) systems.
• Ensure all maintenance works are carried out in accordance with specifications, maintenance procedures, and safety requirements.
• Review PPM checklists and maintenance records submitted by technicians.
• Ensure all PPM activities are properly documented and compiled before submission to the End User.
• Monitor the effectiveness of maintenance activities and recommend improvements where necessary.

3. Routine Inspection, Corrective Maintenance & Site Walk

• Oversee routine inspections (RI) for Mechanical & Electrical (M&E) conducted by technicians.
• Review inspection findings and ensure corrective actions are implemented promptly.
• Participate in site inspections and site walks organized by the End User when required.
• Ensure all defects or complaints identified during inspections are properly recorded in the CMMS system.
• Monitor progress of corrective maintenance works to ensure timely completion.
• Coordinate Joint Inspections (JI) with the End User to assess asset conditions and determine replacement requirements.
• Prepare Joint Inspection reports and submit them to the End User for approval.
• Prepare scope of works and itemized quantities for Bill of Quantities (BQ).
• Participate in tender briefings, site briefings, and kick-off meetings prior to project implementation.
• Review the Work Programme, Propose Material, Method Statement, Permit to Work, and HIRARC submitted by the contractor prior to the commencement of works.
• Prepare and submit approval letters to the End User for the Work Programme, Propose Material Brand and Specification and Method Statements prior to execution of works.
• Inspect and verify materials delivered to site to ensure they comply with the approved specifications and quantities before installation.
• Coordinate and monitor contractors during installation and execution of work to ensure compliance with safety and technical requirements.
• Attend Work Inspection Requests (WIR) and Testing & Commissioning (T&C) sessions together with contractors and the End User.
• Monitor project progress and attend weekly progress meetings to track work status and highlight issues.
• Prepare progress reports and supporting documentation for submission to the End User.

5. On-Call / Emergency Response

• Coordinate response to emergency complaints or breakdowns related to Mechanical & Electrical (M&E) system.
• Ensure prompt rectification works are carried out by technicians or contractors.
• Coordinate with relevant parties during emergency situations to ensure issues are resolved efficiently.
• Ensure emergency works and incident reports are properly documented.

6. Standby Support During End User Programmes / P&P Sessions

• Coordinate standby technical support during programmes, events, or P&P sessions organized by the End User.
• Ensure technicians are deployed appropriately to respond to technical issues during programmes or P&P sessions.
• Coordinate with the Operations Team to ensure smooth operation of building services.

7. Drawings & Asset Verification

• Review as-built drawings and verify site installations for accuracy.
• Ensure asset data in the CMMS system is accurate and updated.
• Coordinate asset verification activities including asset tagging and asset register updates.
• Ensure all work is carried out in accordance with safety regulations, standard operating procedures (SOP), and company policies.
• Monitor appointed contractors carrying out rectification or asset replacement works under AMP to ensure strict compliance with safety regulations, avoiding incidents, injuries, or KPI penalties due to non-compliance.
• Assist in Fire Evacuation Drills and other fire safety activities.
• Log any safety observations identified during work, including high-risk observations, and take necessary actions to close the safety observation in coordination with Supervisors and Executives.

9. Meeting and Workshop Coordination

• Attend monthly AMSC/KPI meetings with the End User and prepare responses to the Minutes of Meeting (MoM) for presentation and discussion.
• Attend progress update meetings for Asset Management Programme(AMP) and additional works and provide updates on work progress.
• Attend weekly Toolbox Meetings.
• Participate in workshops organized by the Company or the End User and prepare presentation materials and supporting documents.
• Attend Meeting on Technical Meeting and Price Negotiation for the works under Asset Management Programme (AMP) and Additional Works.
• Attend meetings and discussions as required by the Manager or End User to support coordination and decision-making.
• Prepare and draft official correspondence, reports, and letters for the Manager’s review and approval prior to submission.

10. Additional Works

• Review all additional works requested by the End User and present findings to the Manager for evaluation before escalating to higher management.
• Prepare proposals and obtain price estimations for additional works requested by the End User to support decision-making and approval processes.

11. Others / Personal & Professional Development

• Participate and attend as a committee member in programmes, events, or activities organized by the Company when required.
• Assist in supporting and ensuring the smooth execution of programmes or activities organized by the Company and Clients.
• Attend training, courses, or workshops as required to enhance skills, knowledge, and competency.
• Perform any other duties and responsibilities as assigned by the Company from time to time.

Education/ Professional Qualification

Bachelor's Degree in Mechanical/Electrical Engineering, or related field from a university.

Professional Experience

• Skilled in handling and maintaining tools and equipment.
• Basic knowledge in identifying defects, troubleshooting issues, and carrying out repair works related to Mechanical & Electrical (M&E).
• Understanding of Planned Preventive Maintenance (PPM) procedures.
• Ability to read and interpret technical drawings, specifications, and Bill of Quantities (BQ).
• Strong problem-solving, troubleshooting, and analytical skills.
• Effective communication and coordination skills for working with End Users, contractors, and the Operations Team.