EXECUTIVE, BRANCH SUPPORT OPERATIONS

CARSOME Sdn Bhd; Batu Pahat; Hybrid; MYR 36,000 - 51,000; Full time

Job summary

CARSOME Sdn Bhd is seeking a Branch Support Admin in Batu Pahat to provide retail administrative support from order to delivery. You will liaise with customers, banks, and internal teams and coordinate vehicle handovers, inspections, and inter-branch transfers.

The role requires at least 2 years in automotive, valid driving license, and the ability to multitask and communicate across levels. Based in Batu Pahat, it offers permanent full-time employment and local logistics coordination.

Qualifications

• SPM/ Diploma/ Degree in any discipline.
• Automotive education preferred but not required.
• Minimum 2 years in the Automotive industry.
• Valid driving license with a clean record and willingness to travel.
• Ability to interact with people at all levels and multitask.
• Independent worker with team-oriented mindset.
• Knowledge of JPJ or Puspakom procedures is a plus.

Responsibilities

• Provide retail admin support to complete a customer journey from order to delivery.
• Coordinate vehicle handovers, inspections, and PDI activities.
• Prepare vehicles for test drives and post-test drive touch-ups.
• Coordinate inter-branch vehicle transfers with Logistics.
• Update CarTracker (C2B) before/after collections to prevent discrepancies.
• Update AppSheet and CMS transfer store requests; manage inbound/outbound movements.
• Tag keys by vehicle number plates for easy tracking and transport planning.
• Liaise with customers, banks/FIs, and internal stakeholders to complete processes.

Skills

Multitasking

Communication

Teamwork

Independent work

Willingness to travel

Education

SPM / Diploma / Degree (any discipline)

Automotive education (preferred)

Tools

CarTracker (C2B)

AppSheet

TMS (Transport Management System)

Job description

IC/EC-BATU PAHAT, Batu Pahat, Johor, Malaysia

PERMANENT - FULL TIME

Job Description

Job Title

Branch Support Admin

Work Location

IC/EC-BATU PAHAT, Batu Pahat, Johor, Malaysia

About You

Your focus is to provide retail administrative support to complete a customer’s journey from order up until delivery. You will need to liaise with external parties including customers and banks/FI as well as networking with internal stakeholders to complete the processes. Your direct report would be the designated Branch Operations, Assistant Managers.

Your Day-to-Day

Vehicle Handover & Inspection

• Conduct Pre-Delivery Inspections (PDI)
• Perform inbound and outbound inspections on all EC to EC transfer cars and update records accordingly.

Vehicle Maintenance & Upkeep

• Prepare vehicles for test drives, including post-test drive inspections and required touch-ups.
• Puspakom B5 / B7 re-inspection is conducted within the stipulated timeline to prevent expiry.
• Coordinate Car Wash or USP. Update AppSheet.
• Monthly stock counts to ensure vehicle inventory accuracy.
• Update CarTracker(C2B) before and after every collection to prevent discrepancies.
• Tag keys accurately based on vehicle number plates for easy tracking.
• Pre-collection preparation: Verify vehicle availability, park cars according to the Logistics team listing, and arrange transport from branches to the yard.
• Conduct PDI during dealer car collection from the yard.
• Transport cars from yard to branch for dealer pickup.
• Receive and facilitate car handovers from different branches.

Vehicle Transfer & Logistic Coordination

• Work closely with the Logistics team to facilitate inter-branch vehicle transfers.
• Self-collect and arrange Value Car photoshoots, especially for East Malaysia (EM) branches.
• CMS transfer store requests and manage inbound/outbound movements through TMS (Transport Management System).
• Loading/unloading vehicles onto trailers for inter-branch movement. Update CarRetailer App.

Your Know-How

• Qualification in SPM / Diploma / Degree (in any discipline).
• Preferably candidates possess some level of Automotive Education.
• Minimum 2 years of experience working in the Automotive industry.
• A valid driving license with a clean record and willingness to travel.
• Ability to interact and communicate with individuals at all levels.
• Ability to multitask, prioritize effectively and think fast to resolve challenging situations.
• Ability to work independently as well as within a team to support each other.
• A quality-first mentality in upholding CARSOME' s fleet quality standards.
• Familiarity with the JPJ or Puspakom’s procedure will be a plus point.

[phone]
[e-mail]

carsome.my

CARSOME SDN BHD (201401025864)

KYM Tower, Level 9

About Us

CARSOME is Southeast Asia’s largest integrated car e-commerce platform. With presence across Malaysia, Indonesia, Thailand and Singapore, we aim to digitalize the region’s used car industry by reshaping and elevating the car buying and selling experience.

CARSOME provides end-to-end solutions to consumers and used car dealers, from car inspection to ownership transfer to financing, promising a service that is trusted, convenient and efficient.

Vision

To create the most trusted vehicle ownership ecosystem powered by technology & data.

Mission

To provide our customers with peace of mind through the entire lifecycle of their pre-owned vehicle ownership experience.