Executive Assistant

Rockwell Automation; Puchong; On-site; MYR 78,000 - 123,000; Full time

Benefits offered by this job

Mindfulness program with Calm

Volunteer Paid Time off

Volunteer donation matching program

Employee Assistance Program

OnTrack wellbeing program

Job summary

Rockwell Automation is seeking an Executive Assistant in our Puchong, KL office to support the VP/GM, LCS HEAD OF REGIONS. You will manage schedules, coordinate travel and visas, prepare documentation, and facilitate cross-team communications.

Based in Malaysia, you will handle executive-level tasks, maintain confidentiality, and help organise leadership visits and events. A Bachelor's degree and 5+ years experience are preferred, with strong MS Office and travel systems proficiency.

Qualifications

• Bachelor's degree required or equivalent professional qualification.
• Proven experience in executive support or administrative roles.
• Strong organizational, multitasking and communication skills.
• Proficiency with Microsoft Office and calendar management tools.

Responsibilities

• Manage executive calendars with efficient scheduling and conflict resolution.
• Coordinate travel arrangements including flights, accommodations and itineraries.
• Prepare high-quality documents: reports, presentations, meeting agendas.
• Support meeting logistics: agendas and follow-up actions.
• Maintain confidentiality with sensitive information and handle financial documents.
• Coordinate leadership visits and offsite events.

Skills

Executive support

Administrative coordination

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Concur

Workday

SAP

Canva

Adobe Express

Job description

Job Description

Reporting to the VP GM, LCS HEAD OF REGIONS, we are looking for a highly organized and proactive Executive Assistant to support on administrative matters such as managing schedules, coordinating travel and visas, preparing documentation and facilitating communication across the teams.

You will be based in our Puchong, KL office

Main Responsibilities

• Manage executive calendars, ensuring efficient scheduling and conflict resolution.
• Coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare high-quality business documents such as reports, presentations, and meeting agendas.
• Support meeting logistics by organizing agendas and tracking follow-up actions.
• Administer the Employee of the Month program,
• Maintain strict confidentiality while handling sensitive and proprietary information.
• Compile and process expense reports, invoices, and other financial documentation.
• Coordinate logistics and support for leadership visits, including on-site arrangements.
• Plan and manage logistics for offsite events and team gatherings.
• Ad-hoc additional responsibilities as assigned.

The Essentials – You Will Have

• Proven experience in executive support or administrative roles.
• Strong organizational and multitasking abilities.
• Bachelor's degree in any domain.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to maintain confidentiality and handle sensitive information.

The Preferred – You Might Also Have

• 5+ years of experience in executive support or administrative coordination.
• Experience working in a global or cross-functional team environment.
• Familiarity with enterprise tools such as Concur, Workday, or SAP for expense and travel management.
• Exposure to internal communications platforms and design tools like Canva or Adobe Express.
• Prior experience supporting senior leadership in a technology or engineering organization.

What We Offer:

• Comprehensive mindfulness programs with a premium membership to Calm
• Volunteer Paid Time off available after 6 months of employment for eligible employees
• Company volunteer and donation matching program – Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.
• Employee Assistance Program
• Personalized wellbeing programs through our OnTrack program
• On-demand digital course library for professional development

... and other local benefits!

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.