Executive Assistant

National Society for Black Engineers; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Calm mindfulness program

Volunteer paid time off

Volunteer donation matching

Employee Assistance Program

Job summary

Rockwell Automation in Kuala Lumpur seeks an organized Executive Assistant to support VP and regional leadership with calendars, travel, and documentation. Based in our Puchong office, you will coordinate travel, prepare reports and agendas, and ensure smooth communication across teams.

The role requires a bachelor’s degree and strong MS Office skills, with experience in confidential administrative work and cross-functional collaboration.

Qualifications

• Proven experience in executive support or administrative roles.
• Strong organizational and multitasking abilities.
• Bachelor's degree in any domain.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage executive calendars, ensuring efficient scheduling and conflict resolution.
• Coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare high-quality business documents such as reports, presentations, and meeting agendas.
• Support meeting logistics by organizing agendas and tracking follow-up actions.
• Administer the Employee of the Month program.
• Maintain strict confidentiality while handling sensitive and proprietary information.
• Compile and process expense reports, invoices, and other financial documentation.
• Coordinate logistics and support for leadership visits, including on-site arrangements.
• Plan and manage logistics for offsite events and team gatherings.
• Ad-hoc additional responsibilities as assigned.

Skills

Executive support

Organizational skills

Multitasking

Communication skills

Microsoft Office

Calendar management

Confidentiality

Education

Bachelor's degree

Tools

Concur

Workday

SAP

Canva

Adobe Express

Job description

Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

Reporting to the VP GM, LCS HEAD OF REGIONS, we are looking for a highly organized and proactive Executive Assistant to support on administrative matters such as managing schedules, coordinating travel and visas, preparing documentation and facilitating communication across the teams.

You will be based in our Puchong, KL office

Main Responsibilities

• Manage executive calendars, ensuring efficient scheduling and conflict resolution.

• Coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and detailed itineraries.

• Prepare high-quality business documents such as reports, presentations, and meeting agendas.

• Support meeting logistics by organizing agendas and tracking follow-up actions.

• Administer the Employee of the Month program,

• Maintain strict confidentiality while handling sensitive and proprietary information.

• Compile and process expense reports, invoices, and other financial documentation.

• Coordinate logistics and support for leadership visits, including on-site arrangements.

• Plan and manage logistics for offsite events and team gatherings.

• Ad-hoc additional responsibilities as assigned.

The Essentials - You Will Have

• Proven experience in executive support or administrative roles.

• Strong organizational and multitasking abilities.

• Bachelor's degree in any domain.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite and calendar management tools.

• Ability to maintain confidentiality and handle sensitive information.

The Preferred - You Might Also Have

• 5+ years of experience in executive support or administrative coordination.

• Experience working in a global or cross-functional team environment.

• Familiarity with enterprise tools such as Concur, Workday, or SAP for expense and travel management.

• Exposure to internal communications platforms and design tools like Canva or Adobe Express.

• Prior experience supporting senior leadership in a technology or engineering organization.

What We Offer

Our benefits package includes ...

• Comprehensive mindfulness programs with a premium membership to Calm

• Volunteer Paid Time off available after 6 months of employment for eligible employees

• Company volunteer and donation matching program - Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.

• Employee Assistance Program

• Personalized wellbeing programs through our OnTrack program

• On-demand digital course library for professional development

... and other local benefits!

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.