Document Controller - Data Center

Turner-; Johor Bahru; On-site; MYR 50,000 - 78,000; Full time

Job summary

Turner & Townsend in Malaysia is seeking a documentation-focused project coordinator to manage project files, reports, and compliance. You will work with local project managers to ensure timely, accurate documentation and support in project execution planning and KPI tracking. Strong English and EDMS experience are essential for this role.

Qualifications

• Bachelor's Degree in engineering, project management, construction management, or equivalent.
• 3–5 years of experience handling documentation within construction.
• Experience in using EDMS systems.
• Experience and knowledge of the main project management concepts, reporting, tools and techniques.
• Excellent communication skills with the ability to provide clear explanations.
• Demonstrated ability to work in a fast paced and high-pressure environment, meeting tight deadlines.
• Fluent in spoken and written English.

Responsibilities

• Prepare project documentation and filing across online/offline platforms as required.
• Ensure onboarding and online sharing packs are up to date.
• Collate insurance certificates and submit to project compliance coordinator.
• Prepare progress reports, master schedule, risk register, and audit documentation tracker.
• Support in preparing the project execution plan.
• Liaise with local project managers to obtain required information.
• Ensure reporting information is aligned and accountable.
• Attend meetings and draft minutes.
• Support program tracker updates and data quality validation.
• Support achievement of project KPIs and closure processes.
• Coordinate with project compliance for project closure.

Skills

communication skills

ability to work in fast-paced env

team player

Education

Bachelor's Degree in engineering/construction management

Tools

EDMS

Job description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

• Project documentation and project filing to all online sharing and offline platforms as per required
• Ensuring that the files in the onboarding pack and online sharing platforms are up to date
• Collation for certificate of insurance and submission to project compliance coordinator
• To prepare formal project progress and other reports includes but not limited to weekly progress report, master schedule, risk register and audit documentation tracker
• Supports in the preparation of the project execution plan
• Liaise closely with the local project managers to obtain the information that is required
• Ensure that the local project managers are aligned and accountable with the reporting information
• To attend meetings and draft minutes
• Support in the update of the program tracker and ensure that or data quality validation errors are resolved
• Support in ensuring the relevant scores for the project key performance indicators are being achieved
• Support the physical closure process of the projects
• Liaise with project compliance coordinator to ensure all compliance documents are provided for project closure

Qualifications

• Bachelor's Degree inengineering, project management, construction management, or equivalent
• 3 - 5 years of experience handling documentation withinconstruction with manufacturing, industrial, data centerpreferred
• Experience in using EDMS systems
• Experience and knowledge of the main project management concepts, reporting, tools and techniques
• Excellent communication skills with the ability to provide clear explanations
• Demonstrated ability to work in a fast paced and high-pressure environment, to meet often tight deadlines, and to work pro-actively as part of a committed team
• Fluent in spoken and written English.

Additional Information

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