Director’s Office Executive Assistant

Raffles American School; Johor Bahru; On-site; MYR 48,000 - 72,000; Full time

Job summary

Raffles American School – Johor Bahru seeks an experienced administrative professional to support the Director's Office with high-level secretarial duties and confidential handling of information.

You will manage the Director's calendar, coordinate travel, oversee facilities, and assist with translation as needed, ensuring accuracy and discretion in a fast-paced environment. This full-time role requires strong organization and communication skills.

Qualifications

• Bachelor's Degree, Post Graduate Diploma, or Professional Degree in any discipline.
• Minimum of 3 years of relevant working experience in a similar role.
• Excellent organizational skills with strong attention to detail.
• Strong time management and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and comfortable using digital tools and technology to support daily administrative tasks.
• Experience in bookkeeping and travel coordination will be an added advantage.
• Highly organized, resourceful, and able to manage multiple priorities while maintaining accuracy and discretion in a fast-paced environment.

Responsibilities

• Ensure the smooth and efficient operation of the Director's Office by providing high-level administrative support.
• Provide a full spectrum of secretarial and administrative support with the utmost professionalism and confidentiality.
• Manage the Director's schedule, including appointments, meetings, and travel arrangements.
• Oversee office facilities, supplies, and maintenance to ensure smooth daily operations.
• Handle the Director's expense-related matters.
• Assist with Mandarin language translation when required.
• Perform other ad hoc duties and responsibilities as assigned by the Director.

Skills

Organizational skills

Time management

Communication skills

Confidentiality

Multitasking

Education

Bachelor's / Postgraduate / Professional degree

Tools

Microsoft Office

Job description

Raffles American School – Johor Bahru seeks an experienced administrative professional to support the Director's Office with high-level secretarial duties and confidential handling of information.

You will manage the Director's calendar, coordinate travel, oversee facilities, and assist with translation as needed, ensuring accuracy and discretion in a fast-paced environment. This full-time role requires strong organization and communication skills.