Customer Service Representative

3M HEALTHCARE; Selangor; On-site; MYR 55,000 - 85,000; Full time

Job summary

Thermo Fisher Scientific is seeking an Order Management and Customer Service Representative in Malaysia. The role focuses on accurately processing customer orders in ERP, tracking shipments, and coordinating with factory, warehouse, and logistics teams to ensure timely delivery.

The ideal candidate will have a Bachelor’s degree in Business or related field, proven order management and customer service experience, and strong communication skills. Proficiency in SAP and MS Office is required.

Qualifications

• Bachelor’s Degree in Business, Supply Chain or related field preferred.
• Proven experience in order management and customer service roles.
• Proficiency in SAP and MS Office.
• Excellent verbal and written communication skills.

Responsibilities

• Process customer orders accurately in the ERP system.
• Monitor and track orders to ensure timely delivery.
• Coordinate with factory, vendor, warehouse and logistics teams to resolve issues.
• Respond to customer inquiries via phone, email, and chat in a timely, professional manner.
• Prepare and maintain reports on backlogs, order status, and service metrics.

Skills

Order management

Customer service

Communication

Multitasking

Attention to detail

Education

Bachelor’s Degree in Business, Supply Chain or related field

Tools

SAP

MS Office

Job description

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work. Surrounded by collaborative colleagues, you’ll have the support and opportunities that only a global leader can give you. Our respected, growing organization has an outstanding strategy for the near term and beyond. Take your place on our strong team, and help us make important contributions to the world.

How will you make an impact?

Job Summary

We are seeking a highly motivated and detail-oriented Order Management and Customer Service Representative to join our dynamic team. The successful candidate will be responsible for managing customer orders, ensuring accurate and timely delivery, and providing exceptional customer service. This role requires excellent communication skills, the ability to multitask, and a strong commitment to customer satisfaction.

Key Responsibilities

• Order Management:
  • Process customer orders accurately and efficiently in the ERP system.
  • Monitor and track orders to ensure timely delivery.
  • Coordinate with factory, vendor, warehouse and logistics teams to resolve any order discrepancies or issues.
  • Maintain accurate order records and update customer accounts as needed.
• Customer Service:
  • Respond to customer inquiries via phone, email, and chat in a timely and professional manner.
  • Provide information regarding order status, product availability, and company policies.
  • Handle and resolve customer complaints and issues, escalating to the appropriate department when necessary.
  • Follow up with customers to ensure their satisfaction and address any further concerns.
• Communication and Coordination:
  • Collaborate with sales, factory, warehouse, and logistics teams to ensure smooth order processing and delivery.
  • Communicate effectively with customers and internal teams to provide updates and resolve issues.
  • Assist in developing and implementing customer service policies and procedures.
• Reporting and Documentation:
  • Prepare and maintain reports on backlogs, order status, and service metrics.
  • Document all customer interactions and transactions for tracking, auditing.
  • Identify trends and suggest improvements based on customer feedback and order data.
• Ad-Hoc duties & projects as assigned.

Qualifications

• Bachelor’s Degree in Business, Supply Chain or related field preferred.
• Proven experience in order management and customer service roles.
• Proficiency in using SAP, MS Office.
• Excellent verbal and written communication skills.
• Strong problem‑solving abilities and attention to detail.
• Ability to work independently and as part of a team.
• Strong organizational and time management skills.
• Ability to handle multiple tasks simultaneously in a fast‑paced environment.