Corporate Secretarial Intern: Governance & Compliance

Gentari; Kuala Lumpur; On-site; MYR 13,000 - 20,000; Part time

Job summary

Gentari invites applications for an internship in the Corporate Secretarial team in Kuala Lumpur. You will gain exposure to statutory compliance, governance documentation, and digitalisation initiatives while supporting day-to-day corporate secretarial activities.

The role involves assisting with board meeting documentation, records management, and administrative support across governance and compliance initiatives, under guidance of the Corporate Secretarial team.

Qualifications

• Strong attention to detail, accuracy, organisational skills and administrative capability.
• Good written and verbal communication skills, with proficiency in Microsoft Office applications.
• Proactive, adaptable, eager to learn and able to manage multiple assignments, meet deadlines, handle confidential information with discretion and work collaboratively across teams and stakeholders.

Responsibilities

• Assist in maintaining statutory registers, corporate records and company secretarial documentation for Gentari Group entities.
• Support preparation, organisation and filing of governance, statutory and compliance-related documents.
• Assist in maintaining accurate and up-to-date corporate records and documentation.
• Support recurring company secretarial and governance activities across the business.
• Support the migration of statutory and governance documents into the Company's digital governance platform.
• Assist in organising, indexing, categorising and archiving corporate documents and records.
• Conduct document verification, quality checks and record reconciliation activities to ensure completeness and accuracy.
• Support implementation of effective document management and record-keeping practices.
• Assist in preparing and organising board meeting and governance-related documentation.
• Support board administration activities, including document compilation and distribution.
• Assist in tracking Directors’ resolutions and governance-related matters.
• Provide administrative support for governance and compliance initiatives where required.
• Maintain databases, trackers and filing systems to support the Corporate Secretarial team's operations.
• Support document retrieval, filing and records management activities.
• Coordinate administrative follow-ups and assist with recurring documentation requirements.
• Support special governance projects and initiatives as assigned.
• Adhere to all company policies, procedures and governance requirements.
• Uphold the highest standards of professionalism, confidentiality and ethical conduct.
• Participate in relevant training and development activities.
• Undertake additional assignments and responsibilities as required by the Head of Company Secretary and Corporate Secretarial team.

Skills

Attention to detail

Communication

Organisational skills

Administrative capability

Microsoft Office

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Gentari invites applications for an internship in the Corporate Secretarial team in Kuala Lumpur. You will gain exposure to statutory compliance, governance documentation, and digitalisation initiatives while supporting day-to-day corporate secretarial activities.

The role involves assisting with board meeting documentation, records management, and administrative support across governance and compliance initiatives, under guidance of the Corporate Secretarial team.