Contract Management Executive

One Complete Solution; Shah Alam; On-site; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Free parking

Maternity leave

Opportunities for promotion

Job summary

One Complete Solution in Shah Alam seeks a dedicated Contracts Administrator to work closely with the Legal Counsel/Manager. You will manage the contract life cycle, ensure compliance with internal and global policies, and support renewal and signing processes.

You will collaborate with the legal panel, maintain contract records, manage Salesforce entries, and assist Operations/Finance with contract-related data. This role requires meticulous documentation and timely execution.

Qualifications

• Understanding of contract life cycle and processes.
• Experience assisting Legal Manager on legal and contract management.
• Ability to monitor contract renewals and obtain signatures.

Responsibilities

• Assist Legal Manager on Legal and Contract Management.
• Closely monitor contract renewal processes including follow ups until agreement is signed by both parties.
• Involve in all contract terms discussion and negotiations with the customer in charge
• Ensure contract terms and conditions comply with OCS Malaysia and Global policy.
• Liaise with legal panel for advice on contract wording.
• Ensure contract execution timing, signing, stamping and filing.
• Maintain the contract master list and update it regularly.
• Assist Operations and Finance by updating their Excel lists.
• Manage Salesforce system by entering all contract information for OCS Global update.
• Complete legal documentation, agreements, litigation cases, and company secretary information.
• Directly work with LHDN for stamping purposes.
• Update client retention report for fortnightly meetings with management.

Skills

Contract management

Legal documentation

Contract negotiations

Salesforce

Excel

Tools

Salesforce

Excel

Job description

This position mainly works closely with Legal Counsel/Manager to ensure that contract agreement is systematically managed and implemented. This include contract management and legal documentation that will need to be used by internal and external end user. You will need to have good understanding about contract life cycle and its processes.

Job Responsibilities

• To directly assist Legal Manager on Legal and Contract Management.
• Closely monitoring and managing contract renewal processes including follows up until agreement was signed by both parties.
• Involve in all contract terms discussion and negotiations with the customer person in charge
• To ensure contract terms and conditions are in full compliance with our OCS Malaysia and Global policy.
• Liaise with legal panel for advice in terms of any unclear wordings of the contract terms.
• To ensure contract agreement execution in proper such as timing, signing, and stamping and filing.
• To maintain the contract master list and update it regularly.
• To assist Operation and Finance team in term of contract requirement by updating their excel list.
• To manage Salesforce system by key in all the contract information for OCS Global update.
• To complete legal documentation etc, agreement, litigation case, company secretary information.
• Directly work with LHDN for the stamping purposes.
• To update client retention report for fortnightly meetings with management.

Job Types: Full-time, Permanent

• Free parking
• Maternity leave
• Opportunities for promotion

Ability to commute/relocate:

• Shah Alam: Reliably commute or planning to relocate before starting work (Preferred)