Construction Document Controller

Exypnos Engineering Sdn Bhd; Port Dickson; On-site; MYR 36,000 - 60,000; Full time

Job summary

Exypnos Engineering Sdn Bhd in Lukut, Negeri Sembilan seeks a detail-oriented Document Controller for a full-time construction project. You will manage critical project documents, maintain filing systems, and ensure version control and compliance across teams.

The role emphasizes accuracy, confidentiality, and timely document distribution; previous experience in document control and familiarity with engineering documentation are advantageous, with opportunities for training and career

Qualifications

• Proven experience in document control or records management.
• Strong organisational skills with meticulous attention to detail.
• Proficiency with Microsoft Word and Excel.
• Experience with document management systems and filing conventions.
• Understanding of data protection regulations and confidentiality.

Responsibilities

• Receiving, processing and cataloguing incoming documents and records in accordance with established filing systems and procedures
• Maintaining accurate and up-to-date document databases and control systems, ensuring proper indexing and retrieval capabilities
• Managing document version control, including tracking revisions, updates and changes to ensure only current versions are in circulation
• Distributing documents and records to appropriate departments and personnel in a timely and secure manner
• Scanning, digitising and converting physical documents into electronic formats where required
• Ensuring confidentiality and security of sensitive documents through appropriate storage, access controls and disposal methods
• Conducting regular audits of document storage systems to identify discrepancies, redundancies and areas for improvement
• Liaising with various departments to understand their documentation requirements and provide appropriate support and guidance
• Maintaining comprehensive filing systems, both physical and electronic, that are easily accessible and organised
• Preparing regular reports on document management activities and compliance status
• Contributing to the continuous improvement of document control processes and systems

Skills

Document control

Attention to detail

Organisational skills

Communication

Time management

Tools

Microsoft Word

Microsoft Excel

Document management systems

Job description

Exypnos Engineering Sdn Bhd in Lukut, Negeri Sembilan seeks a detail-oriented Document Controller for a full-time construction project. You will manage critical project documents, maintain filing systems, and ensure version control and compliance across teams.

The role emphasizes accuracy, confidentiality, and timely document distribution; previous experience in document control and familiarity with engineering documentation are advantageous, with opportunities for training and career