Commercial & Supply Chain Coordinator

MDM Industries Sdn. Bhd.; Kuala Lumpur; On-site; MYR 42,000 - 62,000; Full time

Job summary

MDM Industries Sdn. Bhd. is seeking a Commercial & Supply Chain Coordinator in Kuala Lumpur to provide administrative, operational and coordination support to the Commercial Director.

You will liaise with suppliers, manufacturers, freight forwarders and other parties to ensure smooth operations and timely production updates. The role requires organised, proactive individuals who can manage multiple tasks, keep accurate records and report progress to the Commercial Director.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Operations Management or a related field is preferred.
• Fresh graduates with the right attitude and willingness to learn are encouraged to apply.
• Previous working experience in logistics, freight forwarding, supply chain or operations coordination will be an added advantage.
• Must be a Malaysian citizen.
• Good command of Bahasa Melayu, both written and spoken.
• Good command of English, both written and spoken.
• Ability to communicate in Mandarin is highly preferred.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Good organisational, communication and coordination skills.
• Able to multitask, work independently and follow instructions effectively.
• Responsible, detail-oriented, proactive and willing to take on different assignments.

Responsibilities

• Coordinate supply chain and logistics with freight forwarders, shipping agents and logistics providers.
• Follow up on shipment collections, transportation and delivery arrangements.
• Monitor shipment status and update estimated arrival and delivery schedules.
• Coordinate with manufacturers and forwarding agents on shipment arrangements.
• Maintain accurate shipment records and logistics documentation.
• Follow up on outstanding matters to ensure timely delivery.
• Liaise with manufacturers and suppliers regarding production progress.
• Monitor production timelines and request regular progress updates.
• Coordinate with suppliers on order status, completion dates and delivery arrangements.
• Follow up on delays and communicate relevant updates to the Commercial Director.
• Assist with supplier communications, quotations and purchasing documentation.
• Prepare, update and maintain operational reports, schedules and records.
• Organise and maintain relevant commercial, logistics and production documents.
• Assist with general administrative and coordination duties.
• Support the Commercial Director in day-to-day commercial and related activities.
• Carry out any other duties, responsibilities or assignments as instructed by management.
• Coordinate and communicate effectively with internal departments and external parties.
• Ensure assigned tasks are completed accurately and within the required timelines.
• Provide regular updates on task progress and highlight issues requiring management attention.

Skills

Organisational skills

Communication

Coordination

Multitasking

Proactive

Attention to detail

Education

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Operations Management or a related field

Tools

Microsoft Office

Job description

The Commercial & Supply Chain Coordinator is responsible for providing administrative, operational and coordination support to the Commercial Director.

The role involves coordinating with suppliers, manufacturers, freight forwarders and other relevant parties to ensure smooth business operations, timely production updates and efficient shipment and delivery arrangements.

The successful candidate must be organised, responsible, proactive and capable of handling multiple assignments while ensuring timely follow-ups and reporting to their superior.

2. Key Responsibilities

A. Supply Chain & Logistics Coordination

• Liaise and coordinate with freight forwarders, shipping agents and logistics providers.
• Follow up on shipment collections, transportation and delivery arrangements.
• Monitor shipment status and update estimated arrival and delivery schedules.
• Coordinate with manufacturers and forwarding agents on shipment arrangements.
• Maintain accurate shipment records and logistics documentation.
• Follow up on outstanding matters to ensure timely delivery.
• Liaise with manufacturers and suppliers regarding production progress.
• Monitor production timelines and request regular progress updates.
• Coordinate with suppliers on order status, completion dates and delivery arrangements.
• Follow up on delays and communicate relevant updates to the Commercial Director.

C. Commercial & Administrative Support

• Assist with supplier communications, quotations and purchasing documentation.
• Prepare, update and maintain operational reports, schedules and records.
• Organise and maintain relevant commercial, logistics and production documents.
• Assist with general administrative and coordination duties.
• Support the Commercial Director in day-to-day commercial and related activities.

D. General Responsibilities

• Carry out any other duties, responsibilities or assignments as instructed by the immediate superior or management from time to time.
• Coordinate and communicate effectively with internal departments and external parties.
• Ensure assigned tasks are completed accurately and within the required timelines.
• Provide regular updates on task progress and highlight any issues requiring management attention.

3. Job Requirements & Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, Operations Management or a related field is preferred.
• Fresh graduates with the right attitude and willingness to learn are encouraged to apply.
• Previous working experience in logistics, freight forwarding, supply chain or operations coordination will be an added advantage.
• Must be a Malaysian citizen.
• Good command of Bahasa Melayu, both written and spoken.
• Good command of English, both written and spoken.
• Ability to communicate in Mandarin is highly preferred.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Good organisational, communication and coordination skills.
• Able to multitask, work independently and follow instructions effectively.
• Responsible, detail-oriented, proactive and willing to take on different assignments.

4. Desired Personal Attributes

• Proactive and takes initiative in following up on outstanding tasks.
• Organised and able to manage multiple assignments.
• Good communication and interpersonal skills.
• Responsible, dependable and attentive to detail.
• Adaptable and comfortable working in a dynamic business environment.
• Willing to learn and take on responsibilities beyond routine duties.

The successful candidate is expected to:

• Ensure timely follow-ups with manufacturers, suppliers and logistics providers.
• Keep production, shipment and delivery schedules updated.
• Provide accurate and timely updates to the Commercial Director.
• Take ownership of assigned tasks and ensure proper completion.
• Maintain effective communication with all relevant parties.

The position requires someone who is dependable, organised and capable of supporting the Commercial Director in executing day-to-day commercial and related assignments.