CBS Tax Admin Assistant

Ernst & Young Advisory Services Sdn Bhd; Kuala Lumpur; Hybrid; MYR 50,000 - 73,000; Full time

Benefits offered by this job

Continuous learning

Flexible work

Leadership development

Diversity & inclusion

Job summary

Ernst & Young Advisory Services Sdn Bhd is seeking a CBS professional to provide admin and coordination support across teams in a dynamic environment. You will manage onboarding, reporting, data handling, and stakeholder communications to ensure smooth operations.

The role requires a recognised degree and 2–5 years of related experience, with strong Excel skills and the ability to work independently while collaborating with multiple stakeholders.

Qualifications

• Recognised university degree or equivalent.
• 2–5 years of work experience in a related field.
• Proficiency in Microsoft Excel and strong data tracking abilities.

Responsibilities

• Provide end-to-end administrative and coordination support to the department.
• Coordinate internal programmes, meetings and events including logistics.
• Support onboarding for new joiners and rotational staff.
• Prepare operational reports using Excel and dashboards.
• Maintain records related to attendance, leave, and resource allocation.
• Assist in developing summaries and data insights for internal meetings.

Skills

Organisational skills

Time management

MS Excel

Communication

Attention to detail

Confidentiality

Stakeholder management

Education

University degree

Tools

Excel

Dashboards

Internal systems

Job description

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

As a CBS professional, you will work across teams to provide research insights, knowledge, content resources, research methodologies and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Other CBS teams within CBS include Finance, Technology, Talent, Business Development, Legal and Risk Management.

With a wide choice of experience offerings, you could develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who deliver our promises to our stakeholders, and in so doing, play a critical role in building a better working world for our people, our clients and our communities. Sounds interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

Your key responsibilities

Administrative & Coordination Support

• Provide end-to-end administrative and coordination support to the department, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal stakeholders, facilitating communication and follow-ups.
• Coordinate internal programmes, meetings, and events, including logistics, scheduling, and documentation support.
• Support onboarding activities by coordinating assignments, records, and internal allocations for new joiners and rotational staff.

Reporting & Data Management

• Prepare, update, and distribute regular operational reports (daily, weekly, monthly) using Excel, dashboards, or reporting tools.
• Maintain accurate records related to attendance, leave, resource allocation, and utilisation.
• Track key operational metrics and trends, consolidating data from multiple sources for management review.
• Ensure timely follow-up on missing or incomplete submissions (e.g. timesheets, reports, forms).

Tracking & Monitoring

• Monitor and track work status, submissions, and compliance with internal requirements.
• Maintain trackers for projects, proposals, assignments, and outcomes (e.g. win/loss tracking).
• Support annual or periodic reallocation exercises by updating listings and coordinating information.

Documentation & Systems Maintenance

• Maintain and update internal databases, shared folders, and document repositories to ensure data accuracy and accessibility.
• Support system-related administrative processes, including form submissions and internal transfers.
• Ensure proper version control and organisation of records, reports, and presentations.

Stakeholder & Management Support

• Provide administrative support to managers and leadership, including report preparation and information extraction.
• Assist in preparing summaries, presentations, and data insights for internal meetings.
• Respond to ad-hoc administrative requests and provide timely support as required.

Skills and attributes for success

• Strong organisational and time management skills with high attention to detail.
• Excellent follow-up skills and ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Excel and Microsoft Office (comfortable with data tracking and basic analysis).
• Clear written and verbal communication skills.
• High level of accountability, accuracy, and confidentiality.
• Ability to work independently while collaborating with multiple stakeholders.

To qualify for the role you must have

• Recognised university degree or equivalent
• At least 2-5 years of work experience in a related field

Ideally, you’ll also have

• Experience with dashboards, reporting tools, or internal systems.
• Exposure to professional services, corporate, or shared services environments.
• Basic data analysis or reporting experience.

What we look for

Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing working environment. An effective communicator, you’ll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

What we offer

EY offers a competitive remuneration package commensurate with your work experience, where you ’ ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements (FWA), where this may be needed, guided by our FWA Policy. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

The exceptional EY experience. It’s yours to build.

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 country.