Bid Coordinator

Currie & Brown; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Currie & Brown is seeking an experienced Bid Co-ordinator to join our Kuala Lumpur team supporting the APAC region. The role drives best practices in bid delivery, ensuring compliant, high-quality proposals are produced on time and within branding guidelines.

The successful candidate will own the end-to-end bid process, manage documentation and portals, and collaborate with stakeholders across consulting and professional services. A degree and APMP foundation level are preferred.

Qualifications

• Typically educated to degree level.
• Accredited to APMP foundation level (or working towards).
• 2+ years’ experience working in bids, marketing or business development.
• Excellent project management and organisational skills.
• Advanced user of Microsoft Word and PowerPoint; familiarity with Adobe Suite is preferred.
• Proficient user of SharePoint for collaboration, including version control.

Responsibilities

• Take ownership of the end-to-end bid process, overseeing all logistical and strategic aspects.
• Contribute to planning, production and delivery of compliant, professionally produced proposals.
• Monitor the central bids team inbox and distribute information to pre-defined recipients.
• Manage client portals, databases and version-controlled documentation.
• Ensure adherence to branding guidelines and corporate visual identity.
• Proofread and final production checks ahead of submission.
• Coordinate inputs from stakeholders to deliver timely, compliant bids.

Skills

Project management

Organisational skills

Communication skills

Time management

Networking skills

Attention to detail

Education

Degree level

APMP foundation (or working towards)

Tools

Microsoft Word

PowerPoint

SharePoint

Adobe Suite

Job description

Currie & Brown are looking for an experienced bid coordinator to join our team in the Kuala Lumpur, supporting APAC region.

Currie & Brown job description

Job Title: Bid Co-ordinator

Location of role: Kuala Lumpur, Malaysia

Role reports to: Regional Bid Manager

Full time

The bid co-ordinator:

• Promotes bidding good practice to support firm-wide efforts to win and retain work from new and existing clients.
• Contributes to the production of industry-leading materials according to buyer specifications.
• Maintains document version control procedures and processes.
• Analyses buyer/evaluator requirements and specifications in preparing and drafting materials.
• Requires notable attention to detail and an ability to work under pressure and to demanding deadlines.
• Adheres to and champions best practices in process at all stage

Scope of job:

• Monitor the central bids team inbox and distribute information to pre-defined recipients
• Manage and maintain client vendor databases, ensuring relevant information is updated and compliant
• Manage client portals, updating company information and responding to opportunities
• Take ownership of the end-to-end bid process, overseeing all logistical and strategic aspects, from the go/no-go decision to contract award
• Contribute to planning, production and delivery of compliant, professionally produced proposals and presentations within customer-defined timeframes, focussing on compliance, quality and risk management.
• Comply with and endorse adherence to established bid processes and protocols throughout.
• Champion best practices in document management and version control
• Manage process and inputs from stakeholders, typically involving other bid team members, fee-earning consultants and support functions, focusing on the timely delivery of compliant, compelling and client-focused bids
• Steer process and contributors in planning, preparing and submission, driving compliance, quality and risk management
• Adhere to quality standards in formatting and design
• Produce initial draft from precedent content for review and input by others
• Manage edits, iterations, and creation of graphics
• Ensure adherence to branding guidelines and corporate visual identity
• Proofreading and final production and compliance checks ahead of submission
• Housekeeping of bid material and repurposing content for future use as defined by the process

Qualifications required:

• Typically educated to degree level
• Accredited to APMP foundation level (or working towards)

Experience required:

• 2+ years’ experience working in bids, marketing or business development, ideally in construction, consulting or professional services
• Excellent project management and organisational skills
• Advanced user of Microsoft Word and PowerPoint; familiarity with Adobe Suite is preferred
• Proficient user of SharePoint for collaboration, including version control and knowledge management

Technical competencies:

• Delivery of compliant, professionally produced proposals within client-defined timeframes
• Co-ordinate and review/edit proposal input from a variety of stakeholders
• Maintain adherence to company branding and corporate visual identity
• Strong written English language skills
• Excellent attention to detail

Behavioural competencies:

• Strong time management/prioritisation skills
• Good networking skills
• Excellent communication skills
• Ability to multitask and manage several bids simultaneously
• Flexible approach to workload and working hours
• Comfortable working both independently and as part of a team

Currie & Brown is one of the world’s leading physical assets management and construction consultancies, dedicated to advising clients in respect of the management and utilization of their physical assets, and is differentiated by innovation, expertise, and experience.

With principal offices in Dubai, Hong Kong, London, Mumbai, New York, and Shanghai, we operate in the Americas, Asia Pacific, Europe, India, and the Middle East.

Currie & Brown is an equal opportunity employer. As a Disability Confident Committed Employer, we ensure our recruitment process is inclusive and accessible to disabled people who meet the minimum criteria for the job. Currie & Brown UK is also proud to have signed the Armed Forces Covenant, which represents a promise by the company that those who serve or have served, and their families, are treated fairly.