Associate, Accounts Payable, AP SSC

Clarks group; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Job summary

Clarks group is seeking an Accounts Payable professional in Kuala Lumpur to support and process AP activities, ensuring accurate and timely payments in line with group policies.

You will reconcile supplier statements, run SAP payments, and assist in month-end closings while maintaining strong internal controls and documentation across multiple locations.

Qualifications

• Good command of English and another Asian language.
• Experience in a shared service environment for an international company.
• Ability to work in a culturally diverse environment.
• Proven record in supporting A/P operations in multiple locations.

Responsibilities

• Process supplier invoices to ensure accurate and timely payments.
• Run payments through SAP to ensure correct supplier payments with no returns.
• Prepare monthly vendor reconciliations and assist in month-end closings.
• Support monthly, quarterly, and annual closing activities.
• Ensure payable balance sheet accounts are reconciled and documented.

Skills

English

Asian language

Education

Diploma in Accounting

Tools

SAP

Microsoft Office

Advanced MS Excel

Job description

Purpose and contribution of job:

To support and process Accounts Payable finance activities and controls to ensure accurate and timely payments are made in compliance with group company policies, controls, regulations and service level agreements.

Accountabilities:

• Process supplier invoices to make accurate and timely payments, meeting our contractual requirements
• Create and run reports in line with key performance indicators to enable the monitoring of service levels, practices and controls
• Check invoices and payments to ensure they comply with company policy, controls and regulations
• Reconcile supplier statements to identify and resolve queries with suppliers in a timely manner
• Run payments through SAP to ensure accurate and timely payment is generated to correct supplier with no returns
• Prepare monthly vendor reconciliation for key critical suppliers, other vendors on rotation basis to ensure liabilities are duly taken up
• Support monthly, quarterly, and annual closing activities
• Ensure payable related balance sheet accounts are reconciled and documented according to internal audit standards
• Prepare monthly reports and support payable/expense account analysis
• Support direct manager in year-end audits or other statutory reporting requirement, as required
• Ensure adherence to internal control, established accounting policy & procedures and best practice in Clarks
• Assist in the production of financial month end reporting and verification of balances to identify any discrepancies, errors in process and to assist in resolving the issues
• Ensure proper documentation records keeping and retention
• Any other ad-hoc projects and tasks as assigned

Key Outputs/Results:

• Satisfy all stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls
• Clear accountability on book-keepings and all financial records/ reports
• Strong internal controls and processes
• Good internal audit results
• Minimum complaints from vendors and internal stakeholders

Key Relationships:

Internal

• Head of Transactional Finance
• GSSC Finance Manager – Accounts Payable
• Group Finance
• Group Tax
• Group Audit
• APAC Credit Team
• Employee Users

External

• Consultants
• Banks & Financial Institutions
• Auditors
• Vendors
• Suppliers

Essential Knowledge:

• Good command in English and one other Asian language
• Experienced in a shared service environment for an international company
• Ability to work in a culturally diverse environment
• Proven record in supporting A/P operations in multiple locations

Technical Skills:

• SAP
• Microsoft Office Suites
• Advanced MS Excel

Successful Experience:

• Candidates with experience in a Finance Shared Services (FSS) environment will have an added advantage.
• Diploma in Accounting, Finance or equivalent
• Proven track record in meeting shared service centre’s key performance indicators and metrics
• Ability to follow processes and use judgement within defined procedures
• Ability to navigate within ambiguity environment with high learning agility
• Able to work long hours during month end closings, or equivalent.
• Highly organized and ability to work within tight timeframes.

Competencies:

• Highly organized and ability to work within tight timeframes
• Satisfied stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls
• Demonstrate good book-keepings and all financial records/ reports - Demonstrate strong knowledge in internal controls and processes.
• Customers focused.