Associate, Accounts Payable, AP SSC

Clarks; Kuala Lumpur; On-site; MYR 60,000 - 86,000; Full time

Job summary

Clarks in Malaysia is seeking a detailed Accounts Payable professional to support and process payments, ensure compliance with policies, and assist in monthly and year-end close activities.

You will process supplier invoices in SAP, reconcile statements, generate reports, and maintain documentation while upholding internal controls and service levels across shared services operations.

Qualifications

• Experience in a Finance Shared Services environment.
• Proven ability to meet KPIs for service levels and accuracy.
• Excellent English and at least one Asian language.
• Knowledge of SAP and month-end processes.

Responsibilities

• Process supplier invoices to ensure timely payments.
• Create and run KPI reports to monitor service levels and controls.
• Verify invoices comply with company policy and regulations.
• Reconcile supplier statements and resolve supplier queries.
• Run payments in SAP and ensure correct supplier payments.
• Prepare monthly vendor reconciliations for key suppliers.
• Support monthly, quarterly, and annual closing activities.
• Ensure payable accounts are reconciled and documented per audit standards.
• Prepare monthly reports and analyze payable/expense accounts.
• Assist in year-end audits and statutory reporting.
• Maintain proper document retention.
• Support ad-hoc projects.

Skills

Attention to detail

Communication skills

Team collaboration

Education

Diploma in Accounting or Finance

Tools

SAP

Microsoft Excel

MS Office

Job description

Purpose And Contribution Of Job

To support and process Accounts Payable finance activities and controls to ensure accurate and timely payments are made in compliance with group company policies, controls, regulations and service level agreements.

Accountabilities

• Process supplier invoices to make accurate and timely payments, meeting our contractual requirements
• Create and run reports in line with key performance indicators to enable the monitoring of service levels, practices and controls
• Check invoices and payments to ensure they comply with company policy, controls and regulations
• Reconcile supplier statements to identify and resolve queries with suppliers in a timely manner
• Run payments through SAP to ensure accurate and timely payment is generated to correct supplier with no returns
• Prepare monthly vendor reconciliation for key critical suppliers, other vendors on rotation basis to ensure liabilities are duly taken up
• Support monthly, quarterly, and annual closing activities
• Ensure payable related balance sheet accounts are reconciled and documented according to internal audit standards
• Prepare monthly reports and support payable/expense account analysis
• Support direct manager in year-end audits or other statutory reporting requirement, as required
• Ensure adherence to internal control, established accounting policy & procedures and best practice in Clarks
• Assist in the production of financial month end reporting and verification of balances to identify any discrepancies, errors in process and to assist in resolving the issues
• Ensure proper documentation records keeping and retention
• Any other ad-hoc projects and tasks as assigned

Key Outputs/Results

• Satisfy all stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls
• Clear accountability on book-keepings and all financial records/ reports
• Strong internal controls and processes
• Good internal audit results
• Minimum complaints from vendors and internal stakeholders

Key Relationships

Internal

• Head of Transactional Finance
• GSSC Finance Manager – Accounts Payable
• Group Finance
• Group Tax
• Group Audit
• APAC Credit Team
• Employee Users

External

• Consultants
• Banks & Financial Institutions
• Auditors
• Vendors
• Suppliers

Essential Knowledge

• Good command in English and one other Asian language
• Experienced in a shared service environment for an international company
• Ability to work in a culturally diverse environment
• Proven record in supporting A/P operations in multiple locations

Technical Skills

• SAP
• Microsoft Office Suites
• Advanced MS Excel

Successful Experience

• Candidates with experience in a Finance Shared Services (FSS) environment will have an added advantage.
• Diploma in Accounting, Finance or equivalent
• Proven track record in meeting shared service centre’s key performance indicators and metrics
• Ability to follow processes and use judgement within defined procedures