Assistant to Managing Director

SEKINCHAN DIM SUM SDN BHD; Selangor; On-site; MYR 89,000 - 156,000; Full time

Job summary

SEKINCHAN DIM SUM SDN BHD in Malaysia's Selangor seeks an Assistant to the Managing Director to support day-to-day operations and assist top management.

The role requires someone proactive, highly organized, and detail-oriented, capable of handling a wide range of administrative and coordination tasks in a fast-paced environment. Fluency in Mandarin and English is essential for effective communication with clients and stakeholders.

Qualifications

• Strong organisational and leadership capabilities.
• Proactive, detail-oriented, and able to handle diverse tasks.
• Fluent in Mandarin and English for client/partner communication.

Responsibilities

• Strategic & operational support: assist MD in planning and coordinating business activities.
• Acting on behalf of MD: communicate decisions, represent MD in meetings, lead daily ops when absent.
• Administrative duties: manage MD schedule, arrange travel, prepare agendas, maintain confidential records.
• Coordinate cross-functional teams and prepare presentations, reports, and management updates.

Skills

Highly organized

Proactive

Detail-oriented

Mandarin fluency

English fluency

Microsoft Office

Leadership

Cross-functional coord

Tools

PowerPoint

Excel

Word

Job description

Assistant to Managing Director to support day-to-day business operations and assist top management. This role requires someone proactive, detail-oriented, and able to manage a wide range of administrative and coordination tasks in a fast-paced environment.

About you

• Highly organised and resourceful
• Proactive and detail-oriented
• Proficiency in Mandarin essential to effectively communicate with Mandarin-speaking clients and stakeholders

1. Strategic & Operational Support

• Work closely with the MD in planning and executing business strategies.
• Coordinate and monitor performance of all departments to ensure alignment with company goals.
• Review reports, proposals, and key documents before presenting to MD for decision-making.
• Identify operational bottlenecks and propose solutions to the MD.

2. Acting on Behalf of MD

• Serve as the main point of contact between the MD and internal/external stakeholders.
• Represent the MD in meetings and negotiations when required.
• Ensure decisions and instructions from the MD are communicated, implemented, and followed up.
• Take leadership of daily operations during MD’s absence.
• Facilitate effective communication between MD and department heads.
• Prepare and deliver presentations, reports, and briefings for the MD.
• Draft correspondence, business proposals, and management updates.

4. Administrative & Organisational Duties

• Manage MD’s schedule, appointments, and travel arrangements.
• Organise and prepare agendas for board and management meetings.
• Ensure proper documentation, filing, and confidentiality of company records.

Required Skills & Qualifications

• Strong organisational, leadership, and problem-solving skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Capable of managing multiple tasks and leading cross-functional teams.
• Individual with F&B business knowledge and people management skills are preffered.
• Proficient in Microsoft Office Suite (especially PowerPoint, Excel, Word).
• Fluent in both Mandarin and English (spoken and written).

Note: This role requires fluency in Mandarin to engage effectively with Mandarin-speaking clients and partners.