Assistant Manager – Fund Accounting.

Harmonic Fund Services; George Town; On-site; MYR 364,000 - 526,000; Full time

Job summary

Harmonic Fund Services invites applications for the position of Assistant Manager – Fund Accounting in our Cayman office. The role focuses on fund administration, NAV preparation, and financial reporting for complex investment funds you will review and assist with statements, liaise with investors and managers, and contribute to system development.

You will manage client relationships, support training of Fund Accountants, and help meet tight reporting deadlines across multiple funds.

Qualifications

• 3+ years’ experience in a similar role with complex securities and derivatives
• Knowledge of offshore investment industry and fund administration is preferred

Responsibilities

• Review fund NAVs and financial statements in a reviewer role
• Liaise with investors, managers and auditors as needed
• Participate in system development and special projects
• Assist training of Fund Accountants and junior staff
• Prepare or review monthly, quarterly and annual reports

Skills

Communication skills

Time management

Attention to detail

Client relationship

Problem solving

Education

University degree + professional accounting qualification

Tools

FM3 software

Job description

Our Cayman office invitesapplicants for the position of: Assistant Manager – Fund Accounting.

Harmonic is one of the largest independent fund administrators, delivering a range of services and technology to private debt, hedge funds, fund of funds, private equity funds, private banks, pension funds and family offices. With our experienced professionals and technology, we support a dynamic and complex industry characterized by new financial products, trading strategies and capital markets. Harmonic is service oriented and technology intensive providing comprehensive services and software that include operations outsourcing, custom development and technology for global investment managers.

Job Summary

The Assistant Manager – Fund Accounting will be responsible for the Fund Administration of complex investment funds including portfolio valuation and Net Asset Value(“NAV”) in a reviewer role; reviewing and assisting with the preparation of the financial statements; liaising with investors and investment managers; and assisting with systems development and other ad hoc projects as required. In addition, other responsibilities will include client relationship management; new business integration; assisting with training of Fund Accountants; and meeting the very tight reporting deadlines and demanding obligations of our clients.

Essential Functions

NAV’s

• Review and understand the fund’s offering memorandum and verify that offering memorandum agrees to fund set up and ensure ongoing operations adhere to offering memorandum details
• Liaise with investment managers, prime brokers and custodians in relation to trading activity as required for transaction processing and NAV preparation
• Review the NAV for a portfolio of complex investment funds on either a weekly, bi-weekly, monthly, and/or quarterly basis as specified by the client and as outlined in the administration agreement, which includes, among other things
• Review all cash items whether portfolio related, capital transactions or from non-portfolio and other income and expense items
• Review three-way reconciliation of cash and assets/liabilities to the investment managers and custodians (frequency depending on trading activity of the fund
• Review independent third-party pricing support where needed (i.e. from Bloomberg)
• Review and validate the partner/shareholder allocation calculations, including management and incentive fee calculations and the allocation of feeder specific income and expenses
• Review Estimated and Final NAV as required

Client Relationship Management

• Liaise with clients, investors, investment managers and other stakeholders as needed

Projects

• Participate in special projects
• Assist with System Development

Reporting

• Prepare and/or review monthly, quarterly and annual financial reports
• Assist in preparation and/or review of group level reporting

Audit

• Liaise with the fund’s auditors at year end and interim periods to ensure sufficient information is provided to facilitate the timely completion of controls testing and substantive work to the auditors’ satisfaction

Capital Events

• Review allocations for fund investors
• Review the letters to be sent to fund investors

New Business

• Acquire or assist in new business conversions and reconciliation
• Review and where necessary assist in the preparation of fund audited financial statements
• Understand fund agreements to determine impact on financial reporting

Compliance

• Monitor and ensure that the AML checks are being carried out in accordance with the procedures and legislation in force. This includes compliance with Performance of general administration relating to private equity funds
• Respond to Investor due diligence requests

Fees

• Review recurring fees as set out in various agreements (i.e. management & administration fee agreements)
• Review fees and expenses on behalf of the clients as directed by Administration Agreement and wire funds to third party service providers such as lawyers and auditors

Quality Assurance Testin g

• Conduct quality assurance testing following defined practices and procedures
• Conduct testing according to standards agreed upon by Harmonic and IT
• Make recommendations for updates

Managerial Responsibilities

• Assist with training of Fund Accountants and Senior Fund Accountants.
• Conduct performance reviews for direct reports

Other Responsibilities

• Other job functions as required
• Performance of general administration relating to client funds

Job Qualifications

• Qualifications: A university graduate with a professional accounting qualification (CA, CPA, CGA, CMA or equivalent)
• Experience: 3+ years’ experience in a similar role working with complex securities and derivatives products
• Knowledge: High level of expertise and technical knowledge of alternative investment products, the offshore financial services industry including system technology, portfolio valuation, accounting, share transfer and registration, prime brokerage, financing and custody

Technical Requirements

• Solid working knowledge of all Windows applications with Excel to an advanced level
• Basic understanding of FM3 software and/or fund accounting applications

General Skills & Abilities Required

• Strong Communication Skills : Demonstrates clear verbal articulation, active listening, writing for clarity and purpose, adapting messages to diverse audiences and providing and receiving constructive feedback
• Workflow and Problem-Solving Acumen : Understands standard procedures and task sequences, anticipates dependencies, and applies structured approaches to identify, analyze, and resolve operational challenges efficiently
• Self-Driven Productivity : Demonstrates intrinsic motivation and perseverance, managing workloads independently while maintaining consistent quality and meeting objectives without external prompting
• Meticulous Attention to Detail : Maintains vigilance for accuracy, spotting inconsistencies or errors in tasks, documentation, and communications, ensuring outputs are precise and reliable
• Relationship and Client Orientation : Builds and sustains professional connections, interprets stakeholder expectations and responds with empathy, respect, and service-minded adaptability
• Time Management and Prioritization Skills : Allocates attention and resources effectively, balancing multiple responsibilities, adjusting plans proactively, and meeting deadlines under dynamic conditions
• Interpersonal and Sociable Engagement : Navigates people-facing environments with confidence, fostering inclusive collaboration, empathetic communication, and positive rapport with colleagues and clients alike
• Adaptability and Flexibility : Quickly adjusts to changes in workflows, client needs, or organizational priorities while maintaining performance, resilience, and solution-oriented focus
• Critical Thinking and Decision-Making Capacity : Evaluates situations methodically, considers alternative strategies, and implements practical solutions that balance organizational goals and operational constraints