Assistant Director of Finance

The Datai Langkawi; Kedah; On-site; MYR 90,000 - 140,000; Full time

Job summary

The Datai Langkawi in Kedah, Malaysia, seeks an experienced Finance Manager to lead the Accounts Department and ensure timely monthly financial reporting for the hotel. You will work with the Director of Finance, supervise accounting staff, and coordinate with other departments to support operations.

Ideally 3–5 years in hospitality finance, a Bachelor’s degree or Chartered Accountant, and strong Microsoft Office, communication, and project-management skills.

Qualifications

• Bachelor's degree or Chartered Accountant.
• Proficient in Microsoft Office.
• Good communications and writing skills.
• Tasks and Project Management.
• 3-5 years of hospitality experience.

Responsibilities

• Prepare monthly financial reports and relevant supporting schedules.
• Assist the Director of Finance in managing the Accounts Department.
• Lead a team of Accounting Staff and liaise with other departments.
• Supervise cost and revenue reports on a daily and monthly basis.
• Close books by established deadlines and coordinate with auditors.
• Assist in special projects and ad-hoc reporting.

Skills

Communication skills

Project management

Education

Bachelor's degree or Chartered Accountant

Tools

Microsoft Office

Job description

Responsible for preparing all monthly financial reports and relevant supporting schedules.

To assist the Director of Finance in managing the Accounts Department efficiently.

Lead a team of Accounting Staff and endeavor to maintain a good working relationship with other departments in the Hotel.

SPECIFIC DUTIES & PERFORMANCE RESPONSIBILITIES

• Is able to effectively analyze financial results relating to revenues, payroll costs and all other expenses.
• To assist in the preparation of the Annual Operation Budget that forms part of the Business Plan.
• To establish and monitor data input in a timely and efficient manner.
• Is able to take corrective measures and actions to assist in achieving targeted financial results in meeting both the budgets and forecasts.

Operational Responsibilities:

• Supervise and verify cost and revenue reports on daily and monthly basis.
• Maintain necessary reports for the purpose of reconciling and capturing information which are relevant to both internal/external audit purposes.
• Prepare or delicate to the staff to reconcile bank, accounts payable and other accounting transactions regularly.
• Check and monitor all balance sheet items regularly.
• Fully in charge and monitor on TDRSB owner P&L closing and reporting
• Cooperate with internal and external auditors in the course of their audits.
• Close all books according to established deadlines.
• Assist the Financial Controller in the preparation of whatever special projects and reports as required.
• To undertake other duties as and when required by his/her Superior.

Product:

• Observe constantly the physical product in all aspects is consistent with the hotel standards.
• Periodically inspect the accounting record storeroom and other areas of relevant to ensure that tidiness and orderliness are observed.
• Ensure that staff’s grooming and neatness are observed regularly.

General:

• Ensure that corporate, divisional and departmental policies and procedures are adhered to at all levels.
• Liaise closely with other Departments and emphasize on excellent inter-departmental relations considering other departmental procedures and policies.
• Delegate authority and responsibilities to direct subordinates without relinquishing ultimate responsibilities towards the operation.

Personnel and Training Responsibilities:

• Is an excellent people manager, showing respect for local customs and cultures.
• To build an effective accounting team through taking an active interest in the development of subordinates through training and involvement in decision makings.
• Provide subordinates frequent feedback on their performances and status of development.
• Conduct annual appraisals conducted in the Department.
• Exercise self-control, patience and is known for his fairness at all times.
• Maintain an “Open-Door” policy.
• Project a positive and motivated attitude among his peers and employees at all times.
• Ensure that all personnel and training related policies are enforced consistently.
• Ensure that all areas of responsibility are properly staffed, supervised and operating smoothly.
• Is totally committed to training and shows concern about the training his employees, attend training sessions frequently.
• To ensure that all employees are fully conversant with the hotel’s policies and procedures.

Administrative Responsibilities:

• To maintain all hotel records and forms as prescribed by established policies and procedures.
• To control the preparation of daily, weekly and monthly accounting reports according to established formats.
• Is able to meet given or agreed deadlines.
• To attend all briefings and meetings as requested when necessary.
• Is able to plan long-term but at the same time is able to react to sudden changes instantly.
• Be proactive rather the reactive.
• To ensure that accounting schedules are up to date at all times.
• Conduct briefings and meetings so as to update staff in a manner to run the operation efficiently.
• Is conversant in the use of computer systems and update her/himself regularly.
• To ensure that reports are completed for Owner according to established deadlines.
• To understand and comply with local regulations and legislations relating to licenses, accounting treatments etc.
• To assume the functions of Finance Director in his absence in accordance with the established job descriptions.

REQUIRED QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:

• Bachelor's degree or Charted Accountant
• Proficient in the use of Microsoft Office.
• Good communications and writing skills.
• Tasks and Project Management.
• 3-5 years of hospitality experience, or an equivalent combination of education and experience.