ADMINISTRATIVE SUPPORT IV

TE Connectivity Ltd.; George Town; On-site; MYR 80,000 - 120,000; Full time

Job summary

TE Connectivity Ltd. in Penang, Malaysia seeks an experienced Administrative & Security Support lead to drive major admin procedures and ensure alignment with corporate goals.

You will mentor the admin team, manage the budget, and coordinate SAP/Snow workflows for PRs, POs, and GRs. Ideal candidates have 6+ years of related experience, strong documentation skills, and a focus on security-related admin tasks.

Qualifications

• Maintain rapport with key stakeholders and update policies and guidelines to guide employee actions.
• Collaborate cross-functionally to align administrative processes with corporate strategies and goals.
• Evaluate existing administrative systems and processes, make improvements, and develop best practices documentation.
• Provide support and guidance on major administrative activities and procedures; manage the administrative team and budget.
• Document filing and records management.
• Prepare and support Purchase Requests (Raise PR) in SAP & Snow systems; follow up on POs and GRs.
• Coordinate meeting rooms, visitor management, and office supplies.

Responsibilities

• Maintain stakeholder relationships and contribute to policy development.
• Coordinate cross-functional admin processes and ensure alignment with strategy.
• Review and enhance administrative systems; document best practices.
• Manage administrative team and budget; provide guidance.
• Handle document filing and records management.
• Process PRs in SAP & Snow; issue POs and follow up; GRs.
• Coordinate meeting rooms, visitor registrations, and office supplies.
• Support security administration: access requests, badges, audits, and vendor coordination.

Skills

Stakeholder management

Policy development

Cross-functional collaboration

Documentation

Budget management

Office coordination

Tools

SAP

Snow system

Job description

At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.

Job Overview

Engages with development and mentorship in major administrative procedures and activities and ensures organizational goals are achieved while upholding the best practices.

Job Requirements

• Maintaining rapport with key stakeholders and providing suggestions in developing and updating administrative policies, procedures, and guidelines to guide employee actions.
• Collaborating cross-functionally to understand their needs and interdependencies and aligning administrative processes with corporate strategies and goals.
• Evaluating existing administrative systems and processes, making necessary improvements, and developing best practices documentation.
• Providing support and guidance on major administrative activities and procedures; managing the administrative team and associated budget.
• Document filing and records management
• Preparation and Support of overall facility issuance of Purchase request (Raise PR) in SAP & Snow system
• Follow up on issuance of Purchase Orders
• Preparation and follow up of Good Receive (GR) to warehouse for invoice and payment processing
• Meeting room bookings
• Visitor management
• Coordination of office supplies and stationery
• General office coordination and support

Security Perspective, Administrative Support Can Include

• Managing employee and contractor access requests.
• Processing access card issuance, replacement, and termination.
• Maintaining security records and documentation.
• Coordinating visitor registration and access approvals.
• Scheduling security training and awareness programs.
• Tracking incident reports and corrective actions.
• Supporting security audits and compliance documentation.
• Managing security-related correspondence and reports.
• Coordinating with vendors for security systems and services.
• Maintaining databases for badges, keys, and access permissions.

What your background should look like,

• Typically requires more than 6 years or more of related work experience field or equivalent.

Competencies

Values: Integrity, Accountability, Inclusion, Innovation, Teamwork