Administrative Operations Specialist

Hong Leong Industries; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Hong Leong Industries is seeking a capable Administrative Assistant to manage daily administrative tasks, coordinate communications, and support office operations in Malaysia. The role requires strong organizational skills and proficiency in MS Office, with fresh graduates encouraged to apply.

The candidate will arrange meetings and travel, handle documentation, and assist with marketing activities and events as needed, contributing to smooth business operations in a dynamic environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Strong organizational skills with the ability to handle multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage daily administrative tasks including scheduling appointments, handling incoming calls, and coordinating communications.
• Support general office management such as stationery procurement, inventory control, and maintenance of office fixtures and equipment.
• Arrange and coordinate meetings, travel itineraries, hotel bookings, and other logistics for management staff.
• Handle communications and coordination with customers, suppliers, and dealers to ensure smooth business operations.
• Prepare, update, and maintain reports, records, and data accurately and in a timely manner.
• Assist in preparing presentation materials, correspondence, and other documentation for management.
• Support marketing activities, product launches, and corporate events when required.
• Liaise with internal departments to provide administrative assistance and ensure efficient workflow.

Skills

MS Office

Organizational skills

Communication skills

Education

Bachelor’s degree

Job description

Hong Leong Industries is seeking a capable Administrative Assistant to manage daily administrative tasks, coordinate communications, and support office operations in Malaysia. The role requires strong organizational skills and proficiency in MS Office, with fresh graduates encouraged to apply.

The candidate will arrange meetings and travel, handle documentation, and assist with marketing activities and events as needed, contributing to smooth business operations in a dynamic environment.