Administrative Assistant/Executive Assistant

Big Pharmacy Healthcare Sdn Bhd; Klang City; On-site; MYR 39,000 - 67,000; Full time

Job summary

Big Pharmacy Healthcare Sdn Bhd seeks an Administrative Assistant/Executive Assistant to provide comprehensive administrative support for daily operations in the Klang area. The role includes coordinating meetings, travel arrangements, drafting reports, and maintaining organized records.

The ideal candidate will have a diploma or degree in Business Administration or related fields, with at least four years of relevant experience and proficiency in Google Workspace and Microsoft Office.

Qualifications

• Strong organizational, time management, communication, and stakeholder management skills.
• Ability to handle confidential information with integrity, professionalism, and discretion.

Responsibilities

• Provide general administrative and clerical support for day-to-day operations.
• Coordinate meetings, appointments, schedules, and travel arrangements.
• Prepare and organize correspondence, reports, presentations, meeting minutes, and documents.
• Handle communications and route inquiries to relevant departments.
• Maintain filing systems, databases, records, and documentation.
• Support internal meetings, corporate events, and departmental activities.
• Liaise with internal/external partners on administrative matters.
• Process invoices, claims, and related paperwork.
• Perform other duties as assigned by supervisor.

Skills

Organizational skills

Time management

Communication

Stakeholder management

Discretion

Independence

Multitasking

Education

Business Administration / Management / Secretarial Studies

Tools

Google Workspace

Microsoft Office

Job description

Administrative Assistant/Executive Assistant

Provide general administrative and clerical support to ensure the smooth and efficient day-to-day operations of the department.

Assist in coordinating meetings, appointments, schedules, and travel arrangements, including preparing meeting materials and necessary documentation.

Prepare, format, maintain, and organize correspondence, reports, presentations, meeting minutes, and other administrative documents.

Handle incoming and outgoing communications, directing enquiries to the relevant departments or personnel and ensuring timely follow-up.

Maintain proper filing systems, databases, records, and documentation, ensuring accuracy, confidentiality, and easy accessibility.

Assist in coordinating internal meetings, corporate events, business visits, and other departmental activities.

Liaise with internal departments, external business partners, and relevant stakeholders on administrative matters.

Support the preparation, processing, and submission of administrative documents, invoices, claims, and other related paperwork.

Perform other administrative duties and ad hoc assignments as assigned by the immediate superior from time to time.

Job Requirements

Diploma, Advanced Diploma, Bachelor's Degree, or equivalent in Business Administration, Management, Secretarial Studies, or a related field.

Minimum 4 years of relevant experience as an Administrative Assistant, or in a similar executive support role.

Strong organizational, time management, communication, and stakeholder management skills.

Ability to handle confidential information with integrity, professionalism, and discretion.

Proficient in Google Workspace and Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Able to work independently, manage multiple priorities, and perform under pressure.

Possess a valid driving license and own transportation.

Willing to travel and relocate to Bukit Raja (Near Setia Alam).

BIG Pharmacy has grown progressively from a neighbourhood pharmacy to one of Malaysia’s leading pharmacy chain. We are expanding rapidly with over 300 outlets throughout Malaysia.

Are you passionate in providing a great customers’ experience and educating customers to Be In Goodhealth? If yes, we want you to join us and grow with our BIG family!

BIG Pharmacy has grown progressively from a neighbourhood pharmacy to one of Malaysia’s leading pharmacy chain. We are expanding rapidly with over 300 outlets throughout Malaysia.

Are you passionate in providing a great customers’ experience and educating customers to Be In Goodhealth? If yes, we want you to join us and grow with our BIG family!