Administrative Assistant

Amway Malaysia Indonesia Singapore & Brunei (MISB); Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational organization located in Kuala Lumpur is seeking a Receptionist to greet visitors and handle incoming calls. The ideal candidate should have at least SPM/Diploma, 1 year of experience, and proficiency in Microsoft Office. Responsibilities include managing the reception area, sorting mail and deliveries, and coordinating with management for maintenance. Excellent communication skills are essential for this role.

Qualifications

• At least 1 year working experience required.
• Must be skillful in telephone communication and listening.

Responsibilities

• Serve visitors by greeting, welcoming and directing them.
• Answer, screen and forward incoming phone calls.
• Receive and sort mail, deliveries and courier.
• Perform clerical duties such as filing and photocopying.
• Coordinate with Building Management for office maintenance.
• Ensure the reception area is tidy and organized.

Skills

Multi-task handling ability

Basic computer knowledge

Proficiency in Microsoft Office

Good typing ability

Excellent communication skills

Education

SPM / Diploma

Job description

Descriptions

• Serve visitors by greeting, welcoming, directing and announcing them appropriately.
• Answer, screen and forward incoming phone calls while providing basic information when needed.
• Receive and sort daily / mail / deliveries / courier.
• Perform other clerical receptionist duties such as filing, photocopying, collating and faxing.
• To do checklist on pantry / stationeries stocks.
• To coordinating with Building Management (DATS) for office maintenance or any requirements i.e. janitorial services, electrical & etc.
• To ensure reception area is tidy, organize, attractive, ensuring leaflets and posters display are up.

Qualifications

• SPM / Diploma is required.
• At least 1 year working experience.
• Basic computer knowledge and appropriate software proficiency, good typing ability.
• Must possess multi-task handling ability, and knowledge of administrative procedures and clerical actions.
• Should be skillful in Microsoft office package, telephone communication, listening etc.
• Excellent written and vocal communication is an important key competence