Administrative & Accounts Assistant (Fresh Graduates Welcome)

VFive Group Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 67,000; Full time

Job summary

VFive Group Sdn Bhd is seeking an Administrative Executive / Admin Assistant / Account Admin to support daily operations in Kuala Lumpur. You will handle documentation, data entry, filing, and coordination while maintaining accuracy and confidentiality across departments.

The role covers general admin tasks and active involvement in accounting activities, including invoicing, AP/AR support, and monthly reports.

Qualifications

• Diploma or Degree in Business Administration, Management, Human Resources, or a related field.
• Fresh graduates are encouraged to apply.
• Good organisational and time-management skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and able to work independently.
• Able to manage multiple tasks and meet deadlines.

Responsibilities

• Handle day-to-day general administrative and clerical tasks.
• Prepare, organise, maintain, and update company documents and records.
• Perform data entry and maintain accurate information in company systems and databases.
• Manage physical and electronic filing systems and ensure proper document control.
• Assist in preparing letters, memos, reports, forms, and other administrative documents.
• Coordinate internal documents, submissions, and follow-ups with relevant departments.
• Assist with office supplies, inventory, stationery, and general office arrangements.
• Support meeting arrangements, including preparation of documents and meeting materials.
• Assist HR and other departments with administrative matters when required.
• Handle incoming correspondence, emails, and general enquiries.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties and ad-hoc assignments as assigned by Management.
• Handle daily accounting and administrative activities to ensure smooth business operations.
• Perform accurate data entry and maintain proper accounting and financial records.
• Prepare invoices, payment vouchers, purchase orders, receipts, and other relevant documents.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Process and monitor invoices, payments, collections, and outstanding balances.
• Assist in bank reconciliation, payment reconciliation, and other basic accounting tasks.
• Maintain proper filing and documentation of accounting and administrative records.
• Assist in preparing monthly financial reports, management reports, and other required reports.
• Provide general administrative support to the Finance and Administration Department.
• Perform other accounting, administrative, and ad hoc duties as assigned by the Management.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Attention to detail

Independent working

Multitasking

Education

Diploma or Degree in Business Administration/Management/HR

Tools

Microsoft Word

Microsoft Excel

Job description

VFive Group Sdn Bhd is seeking an Administrative Executive / Admin Assistant / Account Admin to support daily operations in Kuala Lumpur. You will handle documentation, data entry, filing, and coordination while maintaining accuracy and confidentiality across departments.

The role covers general admin tasks and active involvement in accounting activities, including invoicing, AP/AR support, and monthly reports.