Admin Executive

ELIXR LABS SDN BHD; Johor Bahru; On-site; MYR 42,000 - 54,000; Full time

Benefits offered by this job

EPF/SOCSO/EIS

Annual Leave & Medical Leave

Career growth opportunities

Working hours: 9:00 AM–6:00 PM

Job summary

Elixr Labs Sdn Bhd is expanding its operations in Malaysia and seeks a sharp Admin Executive to be the operational backbone of the team. You will manage day-to-day admin, handle government liaison, and own administrative tasks in a fast-moving startup.

The role requires resourcefulness, organisation, and the ability to thrive in a dynamic environment where no two days are the same. Fresh graduates with initiative are welcome to apply.

Qualifications

• Diploma or Degree in Business Administration, Management, or a related field.
• Minimum 1 year of administrative experience preferred — fresh graduates with strong initiative welcome.
• Confident in dealing with Malaysian government agencies.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong command of Bahasa Malaysia and English.
• Highly organised, detail-oriented, and able to manage multiple tasks simultaneously.
• Able to work independently and take ownership without constant supervision.
• Experience in food manufacturing, FMCG, or F&B industry is a strong advantage.

Responsibilities

• Manage day-to-day office operations, filing, documentation, and company records.
• Handle emails, phone calls, and correspondence professionally and promptly.
• Prepare purchase orders, quotations, invoices, and administrative paperwork.
• Coordinate with service providers and external parties.
• Support management with ad-hoc operational and administrative tasks.
• Liaise with government bodies on food-related matters and compliance.
• Assist in preparing and submitting applications and renewals.
• Monitor regulatory deadlines and ensure compliance with food industry requirements.
• Research and guide management on local food manufacturing regulations and licensing.

Education

Diploma or Degree in Business Administration/Management or related field

Microsoft Excel

Microsoft Word

Microsoft Outlook

Communication skills

Time management

Independent work & ownership

Tools

MS Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

About the Role

Elixr Labs Sdn Bhd is a functional wellness brand expanding our operations in Malaysia. We're looking for a sharp, proactive Admin Executive to be the operational backbone of our team — someone who can keep things running smoothly, handle government and regulatory liaison confidently, and take ownership of day-to-day admin without needing to be micromanaged.

This role is ideal for someone who is resourceful, organised, and thrives in a fast-moving startup environment where no two days are the same.

What You'll Be Doing

General Administration

• Manage day-to-day office operations, filing, documentation, and company records
• Handle emails, phone calls, and correspondence professionally and promptly
• Prepare purchase orders, quotations, invoices, and administrative paperwork
• Coordinate with service providers, and external parties
• Support management with ad-hoc operational and administrative tasks
• Experience handling payroll, staff attendance, payslips, EPF, SOCSO, or EIS is a strong advantage
• Liaise with Malaysian government bodies on food-related matters including MESTI, KKM, KPDNK, SSM, and Jabatan Kastam
• Assist in preparing and submitting applications, renewals, and compliance documents
• Monitor regulatory deadlines and ensure the company remains up to date with food industry requirements
• Research and guide management on local food manufacturing regulations and licensing requirements

HR & Operations Support

• Monitor and maintain staff attendance records
• Assist with onboarding documentation and basic HR administration
• Support inventory, warehouse, and production documentation
• Coordinate between internal departments to ensure smooth daily operations

Who We're Looking For

• Diploma or Degree in Business Administration, Management, or a related field
• Minimum 1 year of administrative experience preferred — fresh graduates with strong initiative are welcome to apply
• Confident in dealing with Malaysian government agencies — knows how to navigate bureaucracy and follow up effectively
• Proficient in Microsoft Excel, Word, and Outlook
• Strong command of Bahasa Malaysia and English — both written and spoken (essential for government liaison)
• Highly organised, detail-oriented, and able to manage multiple tasks simultaneously
• Able to work independently and take ownership without constant supervision
• Experience in the food manufacturing, FMCG, or F&B industry is a strong advantage

Why Join Us

• Be part of a growing consumer wellness brand from the ground up — your work will have real, visible impact
• Gain exposure to food manufacturing operations, regulatory compliance, and brand building across multiple channels
• Work closely with the founder in a lean, fast-moving team where good work is noticed and rewarded
• Room to grow with the company as we scale across Malaysia and beyond
• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Performance-based salary increments
• Career growth opportunities as the company expands
• Supportive and collaborative working environment
• Working Hours: 9:00 AM – 6:00 PM (Monday – Friday)
• Type: Full-Time, Permanent