Admin Dispatcher ( 3 months contract - Maternity Replacement)

EPS Malaysia; Port Dickson; On-site; MYR 20,000 - 100,000; Full time

Job summary

An oil and gas company in Port Dickson is looking for an Admin Dispatcher for a 3-month maternity replacement contract. The successful candidate will verify load instructions, liaise with service station dealers, and ensure timely delivery of shipments. A Diploma is required, along with strong computer skills in Microsoft Office, particularly Excel and Word. This role involves preparation of KPI reports and monitoring inventory and delivery processes. Competitive salary with rotational shift hours is offered.

Qualifications

• Must be a confident user of Excel and Word.
• Have experience in administration or related fields.

Responsibilities

• Verify load instruction and loading details.
• Liaise with service station dealers about loading status.
• Ensure delivery and shipment flow follows company protocols.
• Update control logs and monitor inventory.
• Prepare KPI reports and perform checks on loading time.

Skills

Proficiency in Microsoft Office Suite (Excel, Word)

Strong computer skills

Administration working experience

Education

Minimum Diploma holder

Job description

Admin Dispatcher ( 3 months contract - Maternity Replacement)

Tenure: 3 months contract (Maternity Replacement)

Company Background: Oil and Gas Company

Location: Port Dickson

Working Hours: Rotational Shift Basis

Basic Salary: Maximum RM 1700 + Shift allowance

Job Responsibilities

Verify load instruction/confirmation order/loading slip/truck schedule and email.

Make sure tanker service order and safe loading product follow compartment planning.

Receive calls from service station dealers & commercial dealers and provide feedback on the loading status, etc. on daily basis.

Be responsible for SAP release from “Loaded” to “Delivery Confirm.”

Ensure all delivering shipments follow the flow and good progress; liaise with ODM/Supervisor if different product received between SAP & DANTAS.

Work with planner/ODM to change order in case of wrong order, wrong loading by driver, etc.

Liaise with Planner/ODM to get approval for changes of truck/compartment request by Haulier.

Update and record DT/Seal control log sheet, and monitor inventory and replenishment of DT/Seal.

Download Order for Self-pick up: Downloading process includes creating DT and shipment using the order and truck number provided by customer. Using created DT and shipment, customer will collect and load shipment from terminal.

Monitor and report diversion of order to Error Correction (EC).

Move/update and sort Old DT Box to storage office (old PDT building) including photocopy DT Control Log.

Issue TDR when system down, PGI and reconcile back with actual DT when system back online.

Prepare KPI and report by email.

Perform Green Copy check & ensure that they are all returned by Haulier.

Check Loading Time: Checking loading time helps monitor the loading status of all trucks to ensure shipments are loaded timely.

Job Qualifications

Minimum Diploma holder.

Strong computer skills, including proficiency in Microsoft Office Suite – must be a confident user of Excel and Word.

Have administration working experience or any related working experience.