ADMIN ASSISTANT, WARD ADMINISTRATION

Tawakkal Specialist Hospital; Kuala Lumpur; On-site; MYR 20,088 - 35,712; Full time

Job summary

KPJ Healthcare Berhad in Kuala Lumpur is seeking a reliable clerical professional to support Nursing Admin operations. The role emphasizes filing, handling correspondence, and coordinating meetings, memos, and events to ensure smooth service delivery. Strong English and Bahasa Malaysia communication, and willingness to work flexible hours are required to support the hospital's mission.

On-the-job training will be provided; prior hospital experience is an advantage.

Qualifications

• Possess SPM qualification.
• Fluent in English and Bahasa Malaysia.
• On-the-job training provided; hospital setting an advantage.

Responsibilities

• Manage overall admin duties for Nursing Admin.
• Attend meetings and relay information to stakeholders.
• Maintain filing system and organize office.
• Coordinate with PR & Marketing on internal events.
• Distribute memos to Consultants and Unit Managers.
• Prepare and assist with monthly reports for the Nursing section.

Skills

Interpersonal skills

Communication skills

Education

SPM qualification

Job description

SUMMARY OF DUTIES

The clerk is responsible for the overall admin duties at the Nursing Admin.

MAIN DUTIES RESPONSIBILITIES

• Understands the nursing care in line with Vision and Mission Statements, Philosophy, Goals and Objectives that suit the scope of hospital.
• Understands the service organization structure.
• Attends meetings held by the services in order to discuss issues and matters pertaining to the operation of the service.
• Reports directly to the Chief Nursing Services with regard to activities, problems or difficulties encountered.
• Attends to enquiries and calls via telephone, directs these calls or relays messages to and from customers.
• Responsible to ensure the filing system are in order.
• Responsible to check and coordinate with PR & Marketing on the internal events.
• Responsible to distribute the internal memo to Consultant, Deputy Chief Nursing Officer and Unit Manager.
• Responsible to assist the Chief Nursing Officer to prepare the Management Committee Report, Board of Director Report, KPJ Nursing Report and Hospital Monthly Report.
• To ensure smooth management of internal and external correspondence.
• Responsible to ensure office equipment in proper order
• To ensure meetings are organized effectively.
• Provide personalized clerical duties for smooth management of the office
• Maintains the cleanliness of the office
• Dispatching: Memo, forms and etc. to relevant services
• Implement any other duties as delegated by the Chief Nursing Officer.

QUALIFICATIONS REQUIRED

Posses academic qualification of SPM qualification. Able to converse fluently and write in English language and Bahasa Malaysia.

EXPERIENCE REQUIRED

On the job training/in-service training will be provided. Experience working in hospital setting is an advantage. Have interpersonal and communication skills. Willingness to work on scheduled hours and anytime when called during emergency

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.