Accounts Payable Executive - Regent Kuala Lumpur (Pre-Opening)

IHG; Kuala Lumpur; On-site; MYR 36,000 - 72,000; Full time

Job summary

IHG in Kuala Lumpur seeks an Accounts Payable executive to ensure timely invoicing, matching invoices with purchase orders, and processing payments while maintaining accurate ledger codes.

You will collaborate with suppliers and internal teams, support month-end closings, and ensure compliance with company policies and audit requirements.

Qualifications

• Diploma or higher in Accounting or Finance.
• 1–2 years' experience in hotel accounting or audit.
• Fluent English required; other languages an advantage.
• Strong knowledge of accounting principles and financial controls.

Responsibilities

• Assist in timely billing, reconciliation of accounts, and processing of invoices.
• Maintain filing system for accounts payable records.
• Communicate with vendors to resolve payment issues.
• Prepare payments via cheques and electronic transfers.
• Reconcile supplier statements and month-end accruals.

Skills

Fluent English

Supervising finance team

Accounting principles

Financial controls

Statutory reporting

Education

Diploma or higher in Accounting or Finance

Job description

YOUR DAY TO DAY

Financial Return

• Assist in the timely billing and reconciliation of accounts
• Respond to and resolve account queries
• Collate suppliers' documentation for processing
• Ensure all invoices have the appropriate documentation attached and approvals prior to processing; check and match invoices and delivery orders with purchase orders or purchase requisitions
• Process all invoices and suppliers' statements of account
• Record and process payments for goods and services
• Maintain a filing system for accounts payable records
• Maintain clear lines of communication with outside companies to ensure timely and accurate supply of goods and services
• Check arithmetic accuracy of invoices and assign general ledger codes as per the chart of accounts
• Assist in reconciling the purchase log on a weekly basis, or in a timely manner
• Ensure invoices are approved by the Head of Department / Executive Committee or designee before payment is processed
• Prepare the payment run for approval on a weekly basis, or in a timely manner, through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer
• Ensure all expense and travel claims submitted are in order, with the necessary supporting documents, before submitting for final approval
• Liaise with vendors on payment issues and disputes
• Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid
• Assist in preparing the payment of travel agent commissions and ensure all supporting documents are in place
• Assist in posting journals for month-end closing
• Assist in reconciling the taxation input listing for month-end closing and tax filing

Guest Experience

• Build and maintain positive relationships with all internal customers, suppliers and guests in order to exceed their needs
• Take action to address these needs in order to exceed their expectations
• Create a positive hotel image in every interaction with internal and external customers
• Adhere to Regent and IHG brand standards
• Maintain a high level of product and service knowledge in order to explain and sell the hotel's services and facilities to guests
• Assist guests and escort them to locations within the hotel at their request
• Maintain knowledge of special programmes and events in the hotel in order to recognise and respond to guests' needs
• Maintain current hotel information to be able to provide information to guests
• Implement procedures which enhance the guest experience

Responsible Business

• Strictly implement the Control Self-Assessment (CSA) and achieve a 100% score in the CSA audit of the Accounts Payable category
• Demonstrate an interest in and an understanding of issues relevant to your department and the hotel, and keep your knowledge up to date, including legislative information
• Adhere to the IHG Corporate Code of Conduct, Employee Handbook and hotel policies
• Demonstrate an understanding of competitors' major strengths and weaknesses
• Establish and interpret key performance indicators to manage the business, consistently taking into account the financial implications of business decisions and recommendations
• Have a broad knowledge of how the business is run, focusing on the major factors necessary to ensure that the business is successful and profitable
• Implement acceptable accounting practices and procedures in compliance with IHG policies and procedures, government regulations and generally accepted accounting practices, as affected by local conditions
• Maintain documents for audits of the hotel accounts in compliance with IHG policies and procedures
• Perform other duties as assigned

Accountabilities

• Accurate and timely processing of supplier invoices, statement reconciliations and payments, with full supporting documentation and approvals
• Compliance with IHG policies, the Control Self-Assessment and applicable accounting and tax regulations
• Clear communication with suppliers and internal departments on payment queries and disputes
• Support to the Accountant in month-end accruals, journals and tax reconciliations
• This is an executive accounting role in the Finance Department of a full-service luxury hotel, reporting to the Accountant.

WHAT WE NEED FROM YOU

To thrive in this role and bring poise and precision to the guest journey, you'll need:

• Diploma, higher education qualification or equivalent in Accounting or Finance
• 1–2 years' experience in hotel accounting or audit, or an equivalent combination of education and work-related experience
• Strong knowledge of accounting principles, financial controls, and statutory reporting requirements
• Proven experience supervising finance team members
• Fluent English required; other languages an advantage

This position is only open to Malaysian citizens, permanent residents and spouse visa holders with the legal right to work in Malaysia.