Accounts Payable Analyst (Japanese Speaker)

Roche; Subang Jaya; On-site; MYR 54,000 - 90,000; Full time

Job summary

Roche is seeking an Accounts Payable Analyst in Malaysia to manage day-to-day AP activities with a focus on compliance and financial controls. You will handle document processing, invoice validation, payment reconciliation, and month-end close while supporting audits and process improvements.

The role requires a degree in Finance/Accounting, proficiency in English and Japanese, and at least 2 years in transactional accounting within a global shared service environment.

Qualifications

• Must have a degree in Finance & Accounting or Commerce; professional qualifications are advantageous.
• Proficiency in English and Japanese; business communication skills required.
• At least 2 years in transactional accounting within a performance-driven environment.
• Experience with SAP or other ERP/accounting systems; shared service center exposure is a plus.

Responsibilities

• Receive, sort, verify, and archive AP documents; handle exceptions and scanning.
• Validate and process PO and non-PO invoices, prepayments, and down payments.
• Review supplier open items before executing payments; resolve queries within timelines.
• Perform month-end closing activities and generate KPIs and operational reports.
• Reconcile AP balance sheet accounts and support audits and process improvements.

Skills

Communication skills

English language

Japanese language

ERP/Accounting systems

Education

Bachelor's degree in Finance & Accounting/Commerce

ACCA/CPA/MIA

Tools

SAP

Job description

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

As an Accounts Payable Analyst, you play a key role in performing the day-to-day activities for Accounts Payable matters according to the highest standards of financial control, compliance and effective practices.

The Opportunity

• Receive, sort, verify, handle exceptions, bar code, scan, and pre-archive Accounts Payable (AP) documents for further processing.
• Validate and process Purchase Order (PO) and contract-based invoices, non-PO invoices, prepayments, and down payments.
• Review supplier open items (due invoices, credit notes, debit balances, etc.) before executing payments.
• Handle internal and external queries and resolve them within the agreed timeline.
• Investigate and reverse non-successful payments.
• Perform supplier statement of account reconciliation and follow up on open items for closure.
• Perform month-end closing activities, including purchasing accrual according to the closing timetable/ schedule.
• Prepare monthly, quarterly, or yearly reporting, such as monthly KPI reports and other operational reports based on affiliate requirements.
• Reconcile AP balance sheet accounts and clear aged items (e.g., GR/IR, GIT, suspense account).
• Participate in compliance audits, prepare statutory audit reports & respond to audit queries as necessary.
• Troubleshoot AP issues (workflow, OCR, BOT, process) and work with respective teams (IT, Automation& GBPS) for resolution
• Participate & support implementation of projects/ initiatives from global, business partners & RSS.
• Engage in system integration and testing.
• Initiate and drive process improvement projects.
• Provide technical mentorship to team members and conduct internal process training for new joiners.
• Process suppliers and intercompany invoices accurately and within the predefined KPIs
• Ensure timely payment of suppliers and Intercompany invoices in accordance with agreed payment terms & Intercompany payment schedule
• Respond promptly to internal and external queries, adhering to predefined KPIs.
• Perform timely and accurate AP month-end closing activities, including purchasing accruals, and provide related reports.
• Create and maintain up-to-date work documentation and processes in compliance with ICFR, group policies, guidelines, and local statutory/legal requirements within agreed timelines

Who you are

• A degree in Finance & Accounting, Commerce, or equivalent. Professional qualifications (e.g., ACCA, CPA, MIA) are an advantage.
• Good communication skills and proficiency in English & Japanese Languages.
• Proficiency in reading, writing, and speaking the specific country language for business communications.
• At least 2 years of experience in transactional accounting teams within a performance-driven environment.
• Knowledge and experience with SAP or other ERP/Accounting systems.
• Experience working in a shared service center across a global or large organization is advantageous.