Account & Admin Assistants

Fujita Automotive; Kapar; On-site; MYR 24,000 - 42,000; Full time

Job summary

Fujita Automotive in Kapar, Malaysia, is seeking an Accounts Assistant to assist in maintaining accurate accounting records and process daily transactions. The role involves managing AP/AR, preparing invoices, monitoring balances, and supporting month-end close.

The ideal candidate will handle data entry, bank reconciliations, and document control, while coordinating with internal departments. This position offers full-time work in Malaysia with standard office hours.

Responsibilities

• Assist in maintaining accurate and complete accounting records and financial documentation.
• Process daily accounting transactions, including sales, purchases, receipts, payments, expenses, and journal entries.
• Assist in managing Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare and issue invoices, credit notes, debit notes, receipts, payment vouchers, and other accounting documents.
• Monitor customer accounts, outstanding balances, and payment status.
• Assist in verifying supplier invoices and supporting documents prior to payment processing.
• Perform data entry into the accounting system accurately and within the required timelines.
• Assist with bank reconciliation, customer and supplier reconciliation, and other account reconciliations.
• Maintain proper records and filing of accounting documents for audit and reference purposes.
• Assist in monthly account closing and preparation of relevant accounting schedules and reports.
• Assist with e-Invoice processing and related documentation in accordance with company requirements.
• Assist to prepare supporting documents for auditors, tax agents, management, and other relevant parties.
• Liaise with customers and suppliers regarding invoices, payments, account balances, and related matters.
• Provide administrative and clerical support to the Accounts Department.
• Perform general administrative and clerical duties to support daily office operations.
• Prepare, organize, and maintain company documents and records.
• Assist in managing correspondence, filing, data entry, and document control.
• Support purchasing, office supplies, and other administrative matters when required.
• Coordinate with internal departments to obtain information and supporting documents.
• Perform other duties and responsibilities as assigned by the Management.

Job description

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Assist in maintaining accurate and complete accounting records and financial documentation.

Process daily accounting transactions, including sales, purchases, receipts, payments, expenses, and journal entries.

Assist in managing Accounts Payable (AP) and Accounts Receivable (AR).

Prepare and issue invoices, credit notes, debit notes, receipts, payment vouchers, and other accounting documents.

Monitor customer accounts, outstanding balances, and payment status.

Assist in verifying supplier invoices and supporting documents prior to payment processing.

Perform data entry into the accounting system accurately and within the required timelines.

Assist with bank reconciliation, customer and supplier reconciliation, and other account reconciliations.

Maintain proper records and filing of accounting documents for audit and reference purposes.

Assist in monthly account closing and preparation of relevant accounting schedules and reports.

Assist with e-Invoice processing and related documentation in accordance with company requirements.

Assist to prepare supporting documents for auditors, tax agents, management, and other relevant parties.

Liaise with customers and suppliers regarding invoices, payments, account balances, and related matters.

Provide administrative and clerical support to the Accounts Department.

Perform general administrative and clerical duties to support daily office operations.

Prepare, organize, and maintain company documents and records.

Assist in managing correspondence, filing, data entry, and document control.

Support purchasing, office supplies, and other administrative matters when required.

Coordinate with internal departments to obtain information and supporting documents.

Perform other duties and responsibilities as assigned by the Management.