Remote Executive Assistant to the President & CEO (Operation Focused)

FreedUp; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A mission-driven nonprofit organization is seeking an Executive Assistant to support the CEO by managing emails, calendars, and personal tasks. The ideal candidate will have a Bachelor's degree and 3+ years of relevant experience. Responsibilities include developing standard operating procedures and coordinating tasks using Notion. This remote-first position offers a monthly salary of $1,000–$1,500 and the opportunity for professional growth in a collaborative environment.

Servicios

Opportunity to work with a nonprofit

PTO and performance bonuses

Professional growth opportunities

Formación

• 3+ years of experience as an Executive Assistant or in a similar role.
• Proven experience in email management, calendar coordination, and task delegation.
• Exceptional organizational and time-management skills.

Responsabilidades

• Manage the CEO’s email inbox and calendar.
• Develop and maintain SOPs for daily operations.
• Support personal tasks such as grocery ordering and meal planning.

Conocimientos

Email management

Calendar coordination

Task delegation

Organizational skills

Educación

Bachelor’s degree in Business Administration or related field

Herramientas

Notion

HubSpot

Slack

Microsoft Teams

Descripción del empleo

We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.

As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.

Schedule:

Monday - Friday, 8:00 AM to 5:00 PM CT

Pay Range:

$1,000–$1,500 per month

Responsibilities

• Manage the CEO’s email inbox, focusing on prioritization and timely responses.
• Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
• Develop and maintain SOPs for daily operations to streamline workflows.
• Utilize Notion to create a personal operating system for collaboration and task tracking.
• Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
• Handle donor management tasks, including tracking updates and organizing voice memos.
• Provide general administrative support and assist with team communications.
• Maintain top 30 prospect list with proactive outreach reminders
• Triage donor communications and manage in Notion and HubSpot
• Research and prospecting for individual donors, foundations, and corporations

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3+ years of experience as an Executive Assistant or in a similar role.
• Proven experience in email management, calendar coordination, and task delegation.
• Experience creating and managing SOPs and using tools like Notion for organization.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.

Technical Requirements

• Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
• A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).

Benefits

• Opportunity to work with a nonprofit organization driving impactful change.
• Remote-first approach with a collaborative and supportive team.
• Comprehensive onboarding process to ensure your success.
• PTO and performance bonuses.
• Professional growth opportunities in a mission-driven environment.