Operations & Chief of Staff (Part-Time)

Formspree; A distancia; MXN 400,000 - 600,000; A tiempo parcial

Descripción de la vacante

A dynamic tech company in Mexico is looking for a proactive Operations & Chief of Staff to manage key operational workflows and support the founders. This part-time role, approximately 20 hours per week, allows for autonomy and proposes potential growth into full-time. Responsibilities include managing recurring tasks, coordinating team events, and providing executive support. Ideal candidates will bring strong organizational skills and prior experience in operations or business administration. The role is fully remote and aligned with a flexible work environment.

Servicios

Fully remote and async-friendly

Potential for full-time opportunity

Weekly team standups

Formación

• Prior experience in Operations, Chief of Staff, EA, People Ops, or Business Administration.
• Ability to operate independently and solve problems without guidance.
• Highly organized and systems-oriented.

Responsabilidades

• Manage operational tasks to ensure timely execution.
• Coordinate team off-sites and performance reviews.
• Provide executive support to founders.

Conocimientos

Operations management

Critical thinking

Strong communication skills

Organization

Startup experience

Descripción del empleo

About Formspree

Formspree is a form backend for web developers. We give developers complete freedom to code their forms, while we handle secure data storage, validation, and spam filtering. We also provide a visual workflow editor and few-click integrations with 3rd-party services.

We are a small, remote-first team working to make the developer experience of using forms seamless, powerful, and secure.

About the Role

We're looking for a highly competent, proactive Operations & Chief of Staff hybrid who can operate at a high level, own key operational workflows, and support the founders in running company operations. This person will also handle some Executive Assistant responsibilities and may occasionally support light personal tasks when capacity allows.

This is an ideal role for someone who thrives with autonomy, loves creating order, and enjoys being the operational backbone behind fast-moving technical founders.

What You'll Own

Company Operations

• Manage recurring and periodic operational tasks, ensuring nothing is missed.
• Schedule and coordinate security reviews.
• File sales tax forms generated by the accounting team via state portals.
• Ensure contractors are paid on time and handle basic vendor coordination.
• Track ongoing cycles and deadlines, proactively reminding the leadership team.

People Operations & Culture

• Plan and coordinate team off‑sites, including booking flights, venues, lodging, and logistics.
• Coordinate 360° performance reviews on a semiannual basis (scheduling and follow-through).
• Support leadership with ad‑hoc internal operations projects.

Executive Support

• Daily standup and end‑of‑week review with the founder to discuss priorities, progress, and upcoming tasks.
• Support founders through periodic follow‑ups, reminders, and accountability.
• Calendar management, meeting prep, and light administrative assistance.

What You Bring

• Prior experience in Operations, Chief of Staff, EA, People Ops, or Business Administration.
• Ability to operate independently, think critically, and solve problems without hand‑holding.
• Highly organized, systems‑oriented, and comfortable owning recurring processes.
• Strong communication skills and comfort working closely with a founder.
• Comfortable with light finance/admin tasks (invoicing, payments, tax filing flows).
• Startup experience is strongly preferred.

Highlights

• Part‑time role (~20 hours per week to start)
• Potential to expand into a full‑time opportunity over time
• Fully remote and async‑friendly, with teammates across time zones
• Weekly Morning Standups - PST timezone

Formspree asks respectfully to only apply through the application form and not email/apply to them directly. Recruiters and Agencies please do not contact Formspree directly.