Manager, US LT Governance Support

Biopharma Careers; Ciudad de México; Híbrido; MXN 600.000 - 900.000; Jornada completa

Descripción de la vacante

Novartis Mexico City is seeking an experienced PMO governance professional to join our leadership support team. You will manage calendars, prepare materials, and ensure executive-readiness across governance forums, while maintaining logs and archives.

The role requires a Bachelor's degree (advanced preferred), 4+ years of PMO/governance experience, exceptional organization, stakeholder management, and fluency in English. Hybrid work in Mexico City; relocation not offered.

Formación

• Bachelor's degree required; advanced degree preferred.
• At least 4 years in PMO, governance or executive support.
• Strong organizational skills and attention to detail.
• Excellent stakeholder management and communication.
• Experience supporting senior leaders in high-visibility environments.
• Ability to handle confidential information professionally.
• Proficient with MS Office, SharePoint, Teams, and document management systems.

Responsabilidades

• Manage governance meeting calendars, agendas, timelines, and logistics.
• Coordinate pre-read submissions and ensure executive-readiness.
• Maintain decision logs, action trackers, attendance records, and governance documentation.
• Monitor and follow up on action items, escalations, and governance commitments.
• Support portfolio review meetings and strategic decision forums.
• Document meeting outcomes and clearly communicate next steps, ownership, and timelines.
• Manage governance archives, document repositories, and version-control processes.
• Ensure governance routines operate efficiently, consistently, and with high stakeholder satisfaction.

Conocimientos

PMO governance

Stakeholder mgmt

Executive support

Communication

Confidentiality

Multitasking

MS Office

SharePoint

Teams

English fluency

Educación

Bachelor's degree

Advanced degree

Herramientas

SharePoint

Teams

Microsoft Office

Descripción del empleo

#LI-HybridLocation: Mexico City, InsurgentesRelocation Support: This role is based in Mexico City, Insurgentes. Novartis is unable to offer relocation support: please only apply if accessible.

Key Responsibilities

• Manage governance meeting calendars, agendas, timelines, and logistics across leadership forums
• Coordinate pre-read submissions and ensure materials meet executive-readiness standards
• Maintain decision logs, action trackers, attendance records, and governance documentation
• Monitor and follow up on action items, escalations, and governance commitments
• Support portfolio review meetings and strategic decision forums
• Document meeting outcomes and clearly communicate next steps, ownership, and timelines
• Manage governance archives, document repositories, and version-control processes
• Ensure governance routines operate efficiently, consistently, and with high stakeholder satisfaction

Essential Requirements

• Bachelor's degree required; advanced degree preferred
• Minimum 4 years of experience in PMO, governance, enterprise operations, executive support, project coordination, business operations, or related functions
• Exceptional organizational skills and attention to detail
• Strong stakeholder management and communication capabilities
• Experience supporting senior leaders in high-visibility environments
• Ability to manage confidential information with professionalism and discretion
• Strong proficiency with Microsoft Office, SharePoint, Teams, and document management systems
• Ability to manage multiple priorities and deadlines simultaneously
• Fluency in English required

Preferred requirements

• Experience in pharmaceutical, healthcare, consulting, or large matrix organizations preferred
• Experience supporting executive governance forums or leadership teams
• Familiarity with portfolio management and strategic planning processes
• Knowledge of governance best practices and meeting effectiveness principles
• Experience working in transformation, strategy, or enterprise PMO environments

Commitment to Diversity & Inclusion

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and accommodation

Novartis is committed to work with and provide reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to perform the essential functions of a position, please send an e-mail to [e-mail] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Novartis tiene el compromiso de trabajar y proporcionar adaptaciones razonables para personas con discapacidad. Si, debido a una condición médica o discapacidad, necesita una adaptación razonable para cualquier parte del proceso de contratación, o para desempeñar las funciones esenciales de un puesto, envíe un correo electrónico a [e-mail] y permítanos conocer la naturaleza de su solicitud y su información de contacto. Incluya el número de posición en su mensaje.

Why Novartis:

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients’ lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Benefits and Rewards

Read our handbook to learn about all the ways we’ll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards