Executive Operations Coordinator (Hybrid)

MHP Mexico; Región Centro; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading consulting firm in Mexico is seeking an experienced Executive Assistant to support the management team. Responsibilities include coordinating service performance reports, procurement processes, and general administrative tasks. The ideal candidate has strong data analysis skills, proficiency in MS Office, and a degree in Business Administration. Excellent communication in both Spanish and English is required, with a proactive and detail-oriented approach.

Formación

• Strong skills in data analysis, reporting, and KPI tracking.
• Proficiency in MS Office Suite and ERP/CRM tools.
• Basic understanding of procurement cycles and invoice control.
• Excellent written and verbal communication in Spanish and English.

Responsabilidades

• Coordinate and consolidate monthly service performance and utilization reports.
• Contribute to end-to-end procurement processes.
• Organize meetings, appointments, and internal communication for the management team.
• Prepare documents, minutes, and presentations.

Conocimientos

Data analysis

Reporting

KPI tracking

MS Office Suite

ERP / CRM tools

Power BI

Educación

Degree in Business Administration

Herramientas

Excel

Descripción del empleo

TasksTasks

Join a growing team of friven professionals, MHP - A Porsche Company, celebrating the first year of operations in México. The Executive Assistant provides comprehensive support to the management team—primarily the CEO, Head of Finance, and Head of HR to ensure smooth coordination of business operations, reporting, and administrative processes.

The role combines analytical coordination, procurement activities as one of the main tasks and general executive support requiring a hands‑on and proactive approach.

Support to the CEO – Service Quality, Reporting & Utilization Planning

• Coordinate and consolidatemonthly service performance and utilization reports.
• Trackkey performance indicators (KPIs)related to project delivery, resource utilization, and service quality.
• Supportdata analysisand assist in preparingmanagement summaries and presentations.
• Follow up onaction itemsand ensure alignment between delivery teams and management.
• Help maintain and improvereporting templates and dashboards(e.g., Excel, SAP BI, or other internal systems).

Procurement & Operational Support

• Contribute to end-to-end procurement processes, including supplier identification, quotation requests and evaluations, vendor onboarding, and purchase order creation and follow‑up.
• Maintain and regularly update supplier master data, ensuring compliance with internal policies and documentation requirements.
• Coordinate with internal departments to collect purchase requests, validate budget availability, and obtain the necessary approvals.
• Support the review and verification of invoices, ensuring alignment with purchase orders and contracts, and liaise with the accounting team to facilitate timely and accurate payment processing.
• Monitor and track procurement‑related expenditures, contributing to monthly reporting and budget control for both recurring and project‑specific costs.
• Assist in improving procurement workflows and documentation to enhance efficiency, transparency, and compliance with company standards.

General management support :

• Organize meetings, appointments, and internal communication for the management team.
• Prepare documents, minutes, and presentations for internal and external stakeholders.
• Coordinate travel arrangements, event planning, and logistics.
• Handle ad‑hoc tasks for office management.
• Maintain a structured and confidential filing system (digital and physical).

QualificationsQualifications

• Strong skills in data analysis, reporting, and KPI tracking; ability to manage multiple priorities efficiently.
• Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook); experience with ERP / CRM tools and preferably Power BI or similar reporting tools.
• Basic understanding of procurement cycles, supplier management, and invoice control.
• Excellent written and verbal communication in Spanish and English. Professional, and structured communicator.
• Proactive, detail‑oriented, and reliable; strong sense of responsibility and confidentiality; team‑oriented with a “hands‑on” attitude.
• Degree in Business Administration or a related field; 2–4 years of experience in executive assistance, project coordination, or similar roles in an IT or service‑oriented environment.