Executive Assistant To The Ceo (Mexico-Based)

Invitro Capital; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading investment company based in Mexico is seeking a meticulous Executive Assistant to support the CEO. This remote role requires exceptional communication and organizational skills, including managing calendars, travel arrangements, and other personal tasks. The ideal candidate has 7-10 years of experience supporting C-level executives and proficiency in Microsoft Office. Candidates should be flexible in availability due to potential time zone changes. A competitive compensation package of $1,300 to $1,800 monthly is offered.

Servicios

Competitive compensation

Collaborative work environment

Opportunity to work with industry leaders

Formación

• 7-10 years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives.
• Extensive experience in coordinating travel arrangements.
• Flexibility to adapt to demanding schedules and changes in time zones.

Responsabilidades

• Manage and maintain the CEO's calendar and appointments.
• Coordinate and book all travel arrangements for the CEO.
• Oversee and manage the CEO's online presence.

Conocimientos

Communication Skills

Organizational Skills

Time Management

Discretion

Interpersonal Skills

Attention to Detail

Educación

Bachelor's degree in Business Administration or related field

Herramientas

Microsoft Office Suite

Descripción del empleo

InVitro Capital is seeking a dedicated and highly organized Executive Assistant to the CEO to support the seamless operation of the CEO's office.

This elite role requires exceptional communication, organizational skills, and a proactive approach to managing the CEO's professional life.

The Executive Assistant will coordinate schedules, manage correspondence, oversee the CEO's travel arrangements, and ensure that every detail of the CEO's day-to-day activities is handled with precision and discretion.

This is a remote position, but flexibility in availability is essential due to potential time zone changes based on the CEO's location and schedule.

Key Responsibilities

• Calendar Management – Efficiently manage and maintain the CEO's calendar, scheduling appointments, meetings, and travel arrangements to ensure optimal productivity.
• File and Document Organization – Maintain accurate and accessible documentation, both electronic and physical.
• Online Presence Management – Oversee and maintain the CEO's online presence, including managing social media accounts, professional profiles, and public-facing digital platforms to ensure alignment with their personal and professional brand.
• Travel Management – Coordinate and book all travel arrangements for the CEO, including flights, accommodations, transportation, and itineraries, ensuring a seamless experience.
• Expenses Management – Track, manage, and reconcile the CEO's expenses, ensuring accurate and timely reporting.
• Personal Chores Management – Assist with personal tasks and errands as needed to help the CEO maintain a balanced and organized schedule.
• General Administrative Support – Draft correspondence, manage office supplies, and provide high-level administrative assistance as needed.

Requirements

Minimum Qualifications

• Bachelor's degree in Business Administration or a related field.
• 7-10 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives.
• Extensive experience in coordinating travel arrangements.
• Demonstrated ability to handle multiple tasks, prioritize effectively, and manage competing deadlines.
• Proven discretion and integrity in managing confidential information.
• Strong communication and interpersonal skills, capable of professionally engaging with stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• High attention to detail with a commitment to accuracy and excellence.
• Flexibility to adapt to demanding schedules and changes in time zones.

Preferred Qualifications

• Familiarity with project management tools and software.
• Experience in public relations (PR) is a plus.

Benefits

• Why Join Invitro Capital?
• Work on cutting-edge AI and B2B technologies – We are at the forefront of AI and B2B innovation.
• Our employees have the opportunity to work on the latest and greatest technologies, and to make a real impact on the SME market.
• Help build and grow successful startups – We are committed to helping our portfolio companies succeed.
• Our employees play a vital role in building and growing these companies.
• This is not a 9 to 5 job.
• This is a startup environment with a give-it-all mentality.
• Work with some of the best minds in the industry – You will be part of a team of seasoned entrepreneurs and product leaders who are on a mission to make a difference in the SME space.
• You will have the chance to work with some of the best minds in the industry.
• Supportive and collaborative work environment – We believe in creating a supportive and collaborative work environment where our employees can thrive.
• Competitive compensation – We offer a competitive compensation package, with salaries ranging from ($1,300 to $ 1,800 monthly), payable in USD.