Executive Assistant - 14900

Somewhere; Ciudad de México; Presencial; MXN 917,000 - 1,285,000; Jornada completa

Descripción de la vacante

A leading company in the Mexico City area seeks an Executive Assistant to support the CEO in both professional and personal capacities. Responsibilities include managing calendars, coordinating domestic and international travel, and facilitating communication across teams. The ideal candidate is fluent in Spanish and English with strong organizational skills and discretion. This full-time position is intended for those located near Lerma/Mexico City for in-person collaboration.

Formación

• Proven experience as an Executive Assistant or similar role supporting C-level executives.
• Fluent in Spanish and English (both verbal and written).
• Excellent organizational skills and ability to juggle multiple priorities.
• High degree of discretion, professionalism, and confidentiality.
• Strong interpersonal and communication skills.
• Experience coordinating domestic and international travel logistics.

Responsabilidades

• Manage daily calendar, meetings, travel logistics, and scheduling for both business and personal commitments.
• Coordinate domestic and international travel arrangements including flights and accommodations.
• Prepare meeting agendas, slide decks, and follow-up summaries.
• Liaise with internal teams to ensure timely communication and preparation for meetings.
• Assist with personal and family tasks as needed.

Conocimientos

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Herramientas

Microsoft Office Suite

Calendaring Tools

Descripción del empleo

Executive Assistant

Location : Lerma / Mexico City area (in-person presence preferred)

Languages : Spanish & English (fluent written and spoken)

Travel : Some domestic / international travel involvement (coordination and personal support)

About the Role

The Executive Assistant will provide high-level support to the CEO (both professional and family / personal) facilitating efficient day-to-day operations across his businesses and personal affairs. The EA will coordinate with teams across Mexico U.S. and Canada and help ensure that professional and personal priorities are aligned scheduled and executed smoothly.

Key Responsibilities

• Manage daily calendar meetings travel logistics and scheduling for both business and personal commitments
• Coordinate domestic and international travel (flights hotels ground transportation itineraries visas etc.)
• Coordinate meeting logistics (in-person and virtual) prepare agendas slide decks briefing materials and follow-up summaries
• Liaise with internal teams (operations finance legal real estate trading logistics) to ensure timely communication and preparation for meetings
• Assist with personal / family tasks as needed (e.g. appointments household vendor scheduling family travel arrangements)
• Maintain confidential files contact databases expense tracking and reconciliation
• Manage outbound / inbound correspondence email filtering and prioritization ensuring timely responses
• Coordinate special projects or events (business dinners company off-sites personal events)
• Ensure seamless communication and alignment between and Mexicobased staff
• Occasionally assist with ad-hoc tasks document preparation or small-scale research / presentation work as needed

Qualifications & Requirements

• Proven experience as an Executive Assistant or similar role supporting C-level executives
• Fluent in Spanish and English (both verbal and written)
• Excellent organizational skills forward planning ability to juggle multiple priorities and anticipate needs
• High degree of discretion professionalism and confidentiality
• Strong interpersonal and communication skills
• Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and calendaring tools
• Experience coordinating domestic / international travel logistics
• Comfortable working in a fast-paced entrepreneurial environment with multiple business lines
• Proactive flexible with a strong sense of initiative; able to adapt as priorities shift
• Ideally located near Lerma / Mexico City to allow frequent in-person collaboration

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1