Ejecutivo Administrativo

Asec Solutions; Chihuahua; Teletrabalho; MXN 180 000 - 240 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Fully remote

Resumo da oferta

WhatJobs Direct is seeking an Executive Administrative Assistant to join our fully remote team. You will provide high‑level administrative support to senior executives, manage calendars, coordinate travel, and prepare reports from anywhere in Mexico.

The ideal candidate is organized, discreet, and proactive, with excellent communication skills in Spanish and a strong ability to multitask in a fast-paced environment.

Qualificações

• 2+ years of experience supporting C-level or senior executives in a remote setting.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication in Spanish.

Responsabilidades

• Manage complex calendars for senior executives and schedule meetings.
• Coordinate domestic and international travel arrangements.
• Prepare and edit reports, presentations, and documents with high accuracy.
• Handle confidential information with discretion and professionalism.
• Screen and prioritize emails and phone calls; take minutes when needed.

Conhecimentos

Calendar management

Discretion

Multitasking

Spanish proficiency

Formação académica

High school diploma or equivalent

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Our client is seeking a highly professional and proactive Executive Administrative Assistant for a fully remote position. This critical role provides comprehensive administrative support to senior executives, ensuring their schedules are managed efficiently and their operational needs are met. The ideal candidate will be discreet, organized, and possess excellent communication and multitasking skills. You will handle a wide range of responsibilities, from complex calendar management and travel arrangements to preparing reports and communications. This position offers the flexibility to work from anywhere in Mexico, empowering you to manage your professional responsibilities with optimal work-life balance. We are looking for an individual who can anticipate needs and provide high-level support to key leaders within our client's organization.

About the Role

Our client is seeking a highly professional and proactive Executive Administrative Assistant for a fully remote position. This critical role provides comprehensive administrative support to senior executives, ensuring their schedules are managed efficiently and their operational needs are met. The ideal candidate will be discreet, organized, and possess excellent communication and multitasking skills. You will handle a wide range of responsibilities, from complex calendar management and travel arrangements to preparing reports and communications. This position offers the flexibility to work from anywhere in Mexico, empowering you to manage your professional responsibilities with optimal work-life balance. We are looking for an individual who can anticipate needs and provide high-level support to key leaders within our client's organization.

Key Responsibilities

• Manage and maintain complex calendars for senior executives, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and professionalism.
• Screen and prioritize incoming communications, such as emails and phone calls.
• Prepare agendas for meetings and take minutes when required.
• Assist with expense report preparation and submission.
• Conduct research and compile information for executive projects.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate the needs of the executives and proactively address them.

Requirements

• Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-level executives.
• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills in Spanish.
• High degree of professionalism, discretion, and confidentiality.
• Ability to multitask, prioritize, and manage competing demands effectively.
• Self‑motivated and able to work independently with minimal supervision in a remote setting.
• Experience with international travel coordination and visa processing is a plus.
• Proficiency in using virtual collaboration tools.
• Strong problem‑solving skills and a proactive approach.

Benefits

Our client offers a competitive salary, comprehensive benefits package including health insurance, and the significant advantage of a fully remote work arrangement. This position provides an excellent opportunity for professional growth and the chance to work closely with top leadership within the organization. You will enjoy the flexibility and autonomy that comes with a remote role, coupled with the support of a dedicated team. Our client is committed to fostering a positive and productive remote work culture, ensuring a rewarding career experience. This role is perfect for a skilled assistant seeking to leverage their expertise in a flexible, impactful capacity.

About the Role

WhatJobs Direct busca un Asistente Administrativo Remoto Global altamente organizado y proactivo para unirse a su equipo internacional. Este rol es fundamental para apoyar las operaciones administrativas de nuestra empresa, que opera en un entorno global. El candidato ideal debe ser autosuficiente, tener excelentes habilidades de gestión del tiempo y ser capaz de manejar una variedad de tareas administrativas de manera eficiente desde la comodidad de su hogar. Como puesto totalmente remoto, ofrecemos la máxima flexibilidad y la oportunidad de trabajar con un equipo diverso y dinámico sin importar tu ubicación. Buscamos a alguien con una fuerte ética de trabajo y una pasión por la eficiencia administrativa.

Key Responsibilities

• Proporcionar soporte administrativo general a equipos distribuidos globalmente.
• Gestionar agendas, programar reuniones y coordinar eventos virtuales.
• Organizar y mantener registros digitales, bases de datos y sistemas de archivo.
• Manejar correspondencia entrante y saliente, incluyendo correos electrónicos y llamadas.
• Preparar documentos, presentaciones e informes según sea necesario.
• Coordinar la logística de viajes para empleados cuando sea necesario.
• Ayudar en la gestión de proyectos y seguimiento de tareas.
• Investigar y recopilar información relevante para la toma de decisiones.
• Actuar como punto de contacto para consultas internas y externas.

Requirements

• Título de preparatoria o equivalente; estudios universitarios en administración o campo relacionado son una ventaja.
• Experiencia mínima de 2 años en un rol administrativo, preferiblemente en un entorno remoto.
• Dominio de Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) y herramientas de colaboración en línea (ej. Google Workspace, Slack, Zoom).
• Excelentes habilidades de comunicación verbal y escrita en español. Se valorará el conocimiento de otros idiomas.
• Gran capacidad de organización, gestión del tiempo y priorización de tareas.
• Habilidad para trabajar de forma independiente con mínima supervisión.
• Proactividad, atención al detalle y confiabilidad.
• Acceso a una conexión a internet estable y confiable y un entorno de trabajo adecuado en casa.
• Compromiso con la confidencialidad y la seguridad de la información.

Benefits

This is a fully remote position, offering significant flexibility and the ability to work from anywhere. Our client provides a competitive salary, comprehensive benefits package including health insurance, and paid time off. You'll have the opportunity to work with a global team and contribute to a dynamic company culture. Professional development resources are available to support your career growth. This role supports operations potentially based in Morelia, Michoacán , but is conducted entirely online.

About the Role

Nosotros cliente, una firma líder en consultoría empresarial, está en busca de un Asistente Administrativo Remoto Certificado altamente organizado y proactivo para unirse a su equipo dinámico. Este puesto está diseñado para profesionales que prosperan en un entorno de trabajo virtual, brindando soporte esencial para la fluidez de las operaciones diarias. La posición requiere una persona con excelentes habilidades de comunicación, atención meticulosa al detalle y la capacidad de gestionar múltiples tareas de manera eficiente. Como parte de un equipo global, tendrá la oportunidad de interactuar con colegas de diversas ubicaciones, contribuyendo al éxito de proyectos de alto impacto. Buscamos a alguien que no solo cumpla con las expectativas, sino que las supere, demostrando iniciativa y un compromiso con la excelencia en cada tarea. Se valorará la experiencia previa en roles administrativos, preferiblemente en entornos de trabajo remoto o híbrido. La capacidad de adaptación a nuevas tecnologías y plataformas de colaboración será fundamental para prosperar en este rol. La cultura de nuestra empresa promueve el desarrollo profesional continuo y ofrece un ambiente de trabajo colaborativo y de apoyo. Buscamos a alguien que se alinee con nuestros valores de integridad, innovación y dedicación al cliente. Este es un puesto permanente a tiempo completo, centrado en el desarrollo a largo plazo y el crecimiento dentro de la organización.

Key Responsibilities

• Proporcionar soporte administrativo integral al equipo directivo y a los departamentos designados.
• Gestionar calendarios, programar reuniones y coordinar la logística de eventos virtuales.
• Preparar y editar documentos, informes, presentaciones y correspondencia con precisión y profesionalismo.
• Manejar la comunicación interna y externa, actuando como punto de contacto para consultas.
• Mantener y organizar archivos digitales y físicos de manera eficiente.
• Realizar investigaciones básicas y recopilación de datos según sea necesario.
• Asistir en la gestión de proyectos y seguimiento de tareas.
• Optimizar procesos administrativos para mejorar la eficiencia.
• Colaborar con otros departamentos para asegurar la ejecución fluida de las operaciones.
• Soporte en la gestión de bases de datos de clientes y proveedores.

Requirements

• Experiencia demostrada como Asistente Administrativo, Asistente Ejecutivo o en un rol similar, preferentemente en un entorno remoto.
• Dominio de herramientas de ofimática (Microsoft Office Suite, Google Workspace).
• Excelentes habilidades de comunicación verbal y escrita en español.
• Fuerte capacidad de organización y gestión del tiempo.
• Habilidad para trabajar de forma independiente y como parte de un equipo.
• Proactividad, iniciativa y capacidad para resolver problemas.
• Disponibilidad para trabajar en horario flexible si es necesario para la colaboración transfronteriza.
• Conocimientos básicos de software de gestión de proyectos (ej. Asana, Trello).
• Alta confidencialidad y discreción.
• Conexión a internet estable y equipo propio para trabajar desde casa.

Benefits

• Oportunidad de trabajar de forma totalmente remota, brindando flexibilidad geográfica.
• Salario competitivo y acorde a la experiencia.
• Desarrollo profesional continuo y oportunidades de capacitación.
• Ambiente de trabajo colaborativo y de apoyo en Torreón, Coahuila, MX .
• Participación en proyectos desafiantes e innovadores.
• Programas de bienestar para empleados.
• Herramientas y tecnología de última generación para el desempeño de sus funciones.
• La posibilidad de formar parte de una empresa en crecimiento con una sólida reputación en la industria.

About the Role

Our client is looking for a highly motivated and experienced Asistente Administrativo Remoto Experto to join their fully remote team. This is an exceptional opportunity to contribute your administrative expertise from the comfort of your home office. The successful candidate will be responsible for a wide range of administrative tasks that support the daily operations and strategic initiatives of the company. You will be essential in ensuring the smooth running of various administrative processes, managing schedules, coordinating communications, and supporting project management efforts. We require an individual who is exceptionally organized, proactive, detail-oriented, and possesses excellent communication and time management skills. You will be instrumental in maintaining the high level of operational efficiency and professionalism our client is known for. The primary focus is on delivering exceptional support irrespective of physical location.

Key Responsibilities

• Gestionar agendas complejas, coordinar reuniones virtuales y manejar la comunicación interna y externa de manera eficiente.
• Preparar y editar documentos, presentaciones, informes y otros materiales de oficina con un alto grado de precisión.
• Realizar investigaciones y recopilar información según sea necesario para proyectos específicos.
• Dar seguimiento a tareas y proyectos, asegurando el cumplimiento de plazos y objetivos.
• Administrar bases de datos, mantener registros actualizados y garantizar la confidencialidad de la información sensible.
• Organizar y coordinar logística para eventos virtuales o remotos.
• Actuar como punto de contacto para consultas internas y externas, resolviendo problemas de manera proactiva.
• Apoyar en la gestión de proyectos, incluyendo la planificación, seguimiento y generación de informes.
• Mantenerse actualizado sobre las mejores prácticas en asistencia administrativa remota y herramientas digitales.
• Contribuir a la mejora continua de los procesos administrativos y operativos del equipo.

Requirements

• Experiencia demostrable de al menos 4 años como asistente administrativo, preferiblemente en roles remotos.
• Dominio avanzado de herramientas de colaboración en línea (ej. Google Workspace, Microsoft 365, Slack, Zoom).
• Excelentes habilidades de organización, gestión del tiempo y priorización.
• Fuerte capacidad de comunicación verbal y escrita en español; se valorará conocimiento de inglés.
• Proactividad, autonomía y capacidad para trabajar eficazmente sin supervisión directa.
• Habilidad para resolver problemas de forma independiente y tomar decisiones informadas.
• Conexión a internet de alta velocidad y un espacio de trabajo dedicado y libre de distracciones.
• Alta ética de trabajo, discreción y profesionalismo.
• Flexibilidad para adaptarse a cambios y nuevas responsabilidades.
• Compromiso con la excelencia y la satisfacción del cliente interno.

Benefits

Our client is committed to providing a rewarding and flexible work environment for their remote employees. You will receive a competitive salary, along with opportunities for professional growth and development within a forward-thinking company. We offer a comprehensive benefits package, including health insurance coverage, life insurance, and a retirement savings plan. Our client fosters a culture of trust and autonomy, empowering employees to manage their work effectively. You'll have the chance to collaborate with a talented and diverse team from various locations, contributing to impactful projects. This fully remote position offers the ultimate flexibility, allowing you to achieve a perfect work‑life balance. Join us and be a vital part of our client's continued success, working from anywhere in Mexico.

About the Role

WhatJobs Direct is actively seeking a Senior Remote Administrative Assistant to join our fully remote workforce. This position is ideal for a highly organized, self‑motivated, and tech‑savvy individual who thrives in a remote‑first environment. You will provide high-level administrative support to executives and teams, managing a wide range of tasks from your home office. The role demands exceptional communication skills, strong time‑management, and the ability to work autonomously while collaborating effectively with a distributed team. This is an exceptional opportunity to contribute to our company's success from anywhere, with a particular focus on supporting operations that may stem from or involve areas like Mérida, Yucatán , although the role is not location-bound. We are committed to creating a supportive and productive remote work culture.

Key Responsibilities

• Manage complex executive calendars, including scheduling meetings, calls, and appointments across different time zones.
• Prepare, proofread, and edit a variety of documents, including correspondence, reports, and presentations.
• Coordinate virtual meetings, prepare agendas, take minutes, and track action items.
• Manage incoming and outgoing communications, ensuring timely and professional responses.
• Organize and maintain digital filing systems for efficient record‑keeping.
• Conduct research, compile data, and prepare summaries for various projects.
• Handle travel arrangements for remote or in‑person meetings as required.
• Support onboarding processes for new remote employees.
• Assist with special projects and initiatives as assigned by management.
• Maintain confidentiality of sensitive information.

Requirements

• Significant experience as a Senior Administrative Assistant, Executive Assistant, or in a similar remote role.
• Proven ability to manage tasks and responsibilities effectively in a remote setting.
• Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong understanding and experience with collaboration and communication tools (e.g., Zoom, Slack, Teams).
• Exceptional organizational and time‑management skills, with a strong emphasis on prioritization.
• Outstanding written and verbal communication skills in Spanish.
• High degree of self‑discipline, proactivity, and problem‑solving ability.
• Ability to work independently, prioritize tasks, and manage workload effectively in a remote setting.
• Tech savviness and aspiration to learn new software and systems.
• Discretion and the ability to handle confidential information securely.

Benefits

Our client offers a competitive salary, comprehensive benefits package, and the ultimate flexibility of a fully remote position. This role provides opportunities for continuous professional development and career growth within a forward‑thinking company. Enjoy a supportive remote work environment with access to resources and training. Benefits include generous paid time off and potential performance bonuses. Our client is dedicated to fostering a healthy work‑life balance and empowering its remote employees.

About the Role

Our client is embarking on an exciting journey to expand its global reach and is looking for a dedicated and highly organized Asistente Administrativo Remoto to be a cornerstone of our remote‑first operations. This position is specifically designed for individuals who thrive in a virtual environment and are passionate about providing top‑tier administrative support. Based remotely, you will play a vital role in ensuring the seamless functioning of our daily operations, supporting our distributed teams, and contributing to a productive and efficient work culture. This is an exceptional opportunity to leverage your administrative expertise in a flexible, work‑from‑home setting, supporting key business functions without the need for physical office presence. We seek a self‑starter who is comfortable with technology and thrives on enabling others.

Key Responsibilities

• Gestionar eficientemente la agenda y coordinación de reuniones virtuales para equipos globales.
• Organizar y mantener sistemas de archivo digital centralizados y accesibles.
• Procesar y gestionar la correspondencia electrónica y los comunicados internos.
• Proporcionar soporte en la preparación de documentos, presentaciones y reportes.
• Coordinar la logística de eventos virtuales y webinars.
• Realizar investigaciones y recopilar información según sea necesario para proyectos.
• Gestionar el soporte básico de herramientas de colaboración y comunicación online.
• Actuar como punto de contacto para consultas administrativas internas y externas.
• Mantener y actualizar bases de datos y registros de empleados y clientes.
• Implementar y mejorar procedimientos administrativos para optimizar el trabajo remoto.

Requirements

• Título de Bachillerato o equivalente; formación adicional en administración es valorada.
• Experiencia comprobada de al menos 2 años en roles administrativos, preferiblemente con experiencia remota previa.
• Dominio avanzado de herramientas de colaboración online (ej. Slack, Microsoft Teams, Zoom) y suite de Office.
• Excelentes habilidades de comunicación escrita y verbal en español, con capacidad para interactuar profesionalmente a nivel global.
• Gran capacidad de organización, autogestión y priorización de tareas en un entorno virtual.
• Proactividad, atención al detalle y habilidad para resolver problemas de forma autónoma.
• Conexión a internet estable y un entorno de trabajo doméstico adecuado para el desempeño remoto.
• Experiencia con software de gestión de proyectos (ej. Asana, Trello) es un plus.
• Totalmente remoto.

Benefits

This remote position offers a competitive annual salary of 3000 , accompanied by a robust benefits package. This includes comprehensive health coverage, opportunities for continuous professional development through online courses and certifications, and a flexible work schedule. Our client fosters a culture of trust, autonomy, and innovation, empowering employees to perform at their best from the comfort of their homes. We provide all necessary software licenses and support for remote work infrastructure. You'll be joining a forward-thinking company that values its remote workforce and invests in their success, offering a genuine work‑life balance.