Contract Administration Specialist | Guadalajara | Remote

OpsArmy Careers; A distancia; MXN 912,000 - 1,278,000; Jornada completa

Descripción de la vacante

A leading service provider is seeking a Contract Administration Specialist to manage financial and contractual documents. This remote role requires strong accounting knowledge and attention to detail. Responsibilities include reviewing contracts, validating data, and maintaining accurate records. The ideal candidate will have at least 2 years of experience in corporate environments. Proficiency in English and Google Sheets is essential. Join our team to enhance operational efficiency while collaborating across time zones.

Formación

• Minimum 2 years of accounting or contract administration experience.
• Experience in a Fortune 500 or similar structured corporate environment.
• English proficiency at the B2/C1 level.

Responsabilidades

• Examine contract agreements, invoices, and A/R and A/P records for accuracy.
• Enter and update financial and contractual information into internal systems.
• Maintain organized records of contract files and financial documents.
• Assist with documenting workflows and updating SOPs for contract processing.
• Coordinate with teams across time zones for smooth contract processing.

Conocimientos

Accounting knowledge

Attention to detail

Proficiency with Google Sheets

Organizational skills

Time management

Professional communication

Educación

Bachelor's degree in Finance, Accounting, Business, or related field

Descripción del empleo

Job Description: Contract Administration Specialist

Position Type: Full-Time (45 hours/week)

Schedule: EST hours with 1 weekend day (TueSat or SunThu)

Location: Remote

Apply here: https://operationsarmy.com/application

About The Role

OpsArmy is seeking a contract administration specialist to manage the review, validation, and processing of financial and contractual documents for our clients. This role requires strong accounting knowledge, high attention to detail, and the ability to navigate complex contract data with accuracy. You will review financial statements, extract key contract terms, organize documentation, and collaborate with cross-functional teams. This is a mid-level operational role, perfect for someone with experience in corporate environments, especially within Fortune 500 companies or structured finance teams.

Key Responsibilities

Contract & Financial Document Review

• Examine contract agreements, invoices, and A/R and A/P records for accuracy.
• Identify key terms, fees, dates, and financial entries with full precision.
• Confirm document completeness and alignment with internal requirements.

Data Validation & Entry

• Enter and update financial and contractual information into internal systems.
• Validate data to ensure accuracy and completeness.
• Flag inconsistencies or missing details before final submission.

Documentation Management

• Maintain organized records of contract files and financial documents.
• Ensure all digital documents are accurate, updated, and stored properly.
• Support audits or internal reviews by providing complete documentation.

Workflow & Process Support

• Assist with documenting workflows and updating SOPs for contract processing.
• Recommend improvements to enhance operational efficiency.
• Participate in refining processes to reduce errors and improve turnaround times.

Team Collaboration

• Coordinate with teams across time zones to ensure smooth contract processing.
• Resolve questions or missing information through clear, professional communication.
• Partner with accounting, operations, or client teams as needed.

What You Bring

• Minimum 2 years of accounting or contract administration experience.
• Experience working within a Fortune 500 or similar structured corporate environment.
• Bachelors degree in Finance, Accounting, Business, or related field.
• English proficiency at the B2/C1 level.
• Strong proficiency with Google Sheets and spreadsheet tools.
• Exceptional detail orientation and document accuracy.
• Strong organizational and time management skills.