Business Development Administrative Assistant Baastel

matteria; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading consulting firm is seeking an Administrative Assistant to support project management in a fully remote role. The ideal candidate will have a degree in administration, 1 to 3 years of relevant experience, and proficiency in English and French. Responsibilities include optimizing project information management, supporting proposal preparations, and ensuring effective project administration. Join us for impactful work and a strong team spirit.

Servicios

Strong team spirit

Impactful work

Inclusive multicultural team culture

Formación

• 1 to 3 years of experience in administrative management, executive assistance, or a similar role.
• Previous experience in administrative project management would be an asset.

Responsabilidades

• Prepare administrative documents and update databases for project management.
• Support Project Managers in preparing project proposals.
• Manage administrative launches, billing, expenses, and project closures.

Conocimientos

Proficiency in English

Proficiency in French

Organizational skills

Comfortable with numbers

Educación

Degree in administration or management

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

Location and Work Mode

Latin America Remote

Who we are

Baastel is a leading consulting firm specializing in sustainable development. Founded in 1989 the firm has built a solid reputation for addressing global challenges related to the environment social equity inclusive economic growth and aid effectiveness.

Baastel has contributed to major international advances including multilateral environmental agreements on climate and biodiversity as well as initiatives promoting gender equality good governance and inclusive development.

With offices in Canada Belgium and France and teams based in Latin America Africa and Europe Baastel relies on a multilingual and multidisciplinary team and an extensive network of over 2000 experts worldwide.

Our impact

Baastel’s mission is to maximize the impact of international development policies programs and projects by providing tailored and innovative solutions.

For 35 years Baastel has carried out more than a thousand missions in nearly 100 countries working alongside multilateral and bilateral organizations governments NGOs the private sector and development banks to sustainably strengthen communities and ecosystems.

Purpose of the Position

Under the supervision of the Business Development Director the Administrative Assistant supports Project Managers in preparing qualitative tender submissions and managing the administrative aspects of contracts. They also play an active role in Baastel’s information management by maintaining databases and enhancing internal tools.

Key Responsibilities

• Optimizing the management of project and consultant-related information by preparing the necessary administrative documents and proactively updating databases.
• Supporting Project Managers in business development by preparing the administrative aspects of project proposals.
• Ensuring effective administrative management of projects by managing the administrative launch of projects tracking billing and expenses and participating in the project closure process.

Education

• Degree in administration secretarial studies or management ideally a bachelors degree.

Experience

• 1 to 3 years of experience in administrative management executive assistance or a similar role.
• Previous experience in administrative project management would be an asset.

Knowledge and Skills

• Proficiency in English and French both written and spoken.
• Proficiency in Office software : Word formatting good knowledge of Excel (formulas formatting and tracking).
• Comfortable with numbers.
• Strong organizational skills.

Competencies

• Excellent workload management prioritization and meeting deadlines.
• Great attention to detail.
• Autonomy versatility and initiative.
• Appetite for teamwork.

Key interests for working with us

• Inclusive and sustainable development
• Social and economic development

Reasons to join our team

Strong team spirit impactful work and an inclusive multicultural team culture.

Relevant details before applying for this vacancy

This position is meant to be fully remote.

Employment Type

Full Time

Vacancy

1