Administrative Assistant (Mexico Remote)

Turnitin, Llc; A distancia; MXN 540,000 - 721,000; Jornada completa

Descripción de la vacante

A global education technology company seeks an experienced Administrative Assistant to support Senior Leadership. You will manage calendars, coordinate meetings, and handle various administrative tasks while ensuring confidentiality and excellence in customer service. The role requires 3-5 years of experience, strong organizational skills, and the ability to operate in a fast-paced environment. The company culture emphasizes independence, accountability, and a passion for education, offering a competitive Total Rewards package.

Servicios

Competitive compensation

Comprehensive benefits package

Formación

• 3-5 years of administrative support experience.
• Strong English speaking and writing skills.
• Ability to manage multiple priorities effectively.

Responsabilidades

• Manage RVP's calendar and coordinate scheduling.
• Prepare meeting agendas and documents.
• Provide clear communication and excellent customer service.

Conocimientos

Excellent interpersonal skills

Strong organizational skills

Proactive initiative

Detail-oriented

Effective communication

Descripción del empleo

Company Description

Experience a remote-centric culture that empowers you to work with purpose and accountability in a way that best suits you, supported by a comprehensive package that prioritizes your overall well‑being.

Our diverse community of colleagues are all unified by a shared desire to make a difference in education.

Turnitin is a global organization with team members in over 35 countries including the United States, Mexico, United Kingdom, Australia, Japan, India, and the Philippines.

Job Description Who We Are Looking For :

Turnitin is seeking a highly motivated Administrative Assistant to provide primary support to Senior Leadership (RVPs) members.

Responsible for calendar management, data entry, research, project facilitation, swag, gift orders, and various administrative tasks.

This role works to ensure the highest level of confidentiality, customer service, and stewardship.

Must be available to work during US-compatible workday time zones.

You believe in the mission of enabling educators to help students become better writers.

You are proactive and take the initiative to look one step ahead and keep others organized, prepared and on track.

You are remarkably organized and detail‑oriented.

You have excellent interpersonal, oral and written communication skills.

You enjoy working independently and thrive in an entrepreneurial environment focused on innovation and collaboration.

You seamlessly balance multiple priorities and cultivate effective strategies.

You maintain a solution‑oriented, mature and positive demeanor.

You are a hands‑on and trustworthy colleague who fully delivers professional‑quality work.

Who you are :

• Love to be involved & improve all things
• Driven by a service oriented mind‑set in a highly collaborative environment
• Champion for engaging & relevant team activities
• Passionate about education, the community and volunteering
• Obsessed with punctuality and order
• Uber organized & proactive with calendars, announcements, leases and inventory
• Responsible & reliable, reliable, reliable
• You find the way to make it happen

Primary Responsibilities :

• Manage RVP's calendar, coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• General office responsibilities include: maintain multiple calendars; plan, schedule and coordinate virtual meetings, travel, onsite / offsite meetings; process payments and expense reports.
• Manage logistics, such as securing space, ordering meals, and obtaining materials and equipment.
• Prepare the leader for meetings, including but not limited to the provision of agendas, directions and lists of attendees, and transcription and distribution of minutes.
• Providing clear communication, excellent customer service, and demonstrating competence to maintain credibility, trust and support with all stakeholders.
• Research, prioritize, and follow up on incoming inquiries, and determine an appropriate course of action, referral, or response.
• Making decisions regarding calendar priorities to reduce conflicts and accommodate high priority commitments.
• Addressing problems and developing practical, thorough, and creative solutions without relying on precedent or supervisory review.
• Prioritizing business needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with definite deadlines.
• Able to create complex, innovative and creative presentation‑quality documents.
• Manage special events and projects, which may include coordinating gifts to team members around the globe in a remote‑first environment.
• Other duties as assigned.
• 3-5 years administrative support experience with a minimum of 2 or more years demonstrated success providing support to an executive, higher‑level manager, or other senior leader.
• Exercise judgment and discretion with sensitive / confidential and proprietary information.
• Professional, confidential, honest, and reliable.
• Highly organized, detail‑oriented, and have the ability to take initiative in order to work competently and efficiently in a multi‑task environment.
• You have strong English speaking and writing skills, the proven ability to accurately proofread, edit reports and write basic correspondence with an eye for the overall needs of a large development operation.
• Have excellent word processing and accurate keyboarding skills.
• Knowledgeable in a variety of office procedures, including purchase orders, invoices, vendor selection, grants, requisitions, check requests, expense reports, mailings, filing, and related paperwork.
• Have impeccable integrity, solid judgment, and are a highly resourceful team player who can work with a diverse group of people.

Prior experience in an administrative role working within a high growth tech organization is preferred.

Benefits

Turnitin maintains a Total Rewards package that is competitive within the local job market.