Administrative Assistant

Axiom; Región Centro; On-site; MXN 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary

Major medical insurance and life保险

Job summary

Axiom in Guadalajara North is seeking an Administrative Assistant to support the General Manager and multiple business areas. You will coordinate calendars, travel, prepare reports and presentations, and manage confidential information with discretion.

Proficiency in Advanced English and Microsoft Office (Excel, PowerPoint, Word, Outlook) is required. You will interact with leaders, staff, and external contacts, contributing to smooth operations and strategic objectives.

Qualifications

• Advanced English communication, both written and verbal.
• Experience using MS Office applications (Excel/PowerPoint/Word/Outlook).
• Ability to coordinate multiple activities and prioritize tasks.
• Experience preparing reports, executive presentations, and communications.
• Strong communication and confidential information management.

Responsibilities

• Manage schedules, coordinate meetings, and maintain calendars for leadership.
• Arrange travel, logistics, and internal/external visits.
• Prepare reports, presentations, meeting minutes, and communications.
• Serve as a point of contact between leaders, staff, and suppliers.
• Handle confidential information and document control.
• Coordinate events and executive meetings with logistics.
• Track expenses, requisitions, and office supplies.
• Gather information to support reports and performance indicators.
• Provide general administrative support across business areas.

Skills

Advanced English

Admin coordination

Report preparation

Confidentiality

Tools

Microsoft Office

Excel

PowerPoint

Word

Outlook

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Flex intends to spin off its Cloud and Power Infrastructure segment into a new, independent publicly traded company, Axiom, with the spin planned for Q1 2027. If the intended spin occurs, this role will support Axiom, a company focused on critical digital infrastructure and delivering end-to-end power and thermal management solutions for AI data centers and other mission-critical applications.

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in North Guadalajara.

Reporting to the General Manager, the Administrative Assistant will be responsible for providing administrative support by coordinating activities, meetings, travel arrangements, communications, and reports that contribute to achieving the organization’s operational and strategic objectives.

What a typical day looks like:

• Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership team commitments.
• Coordinate travel arrangements, reservations, logistics, and activities related to internal and external visits.
• Prepare reports, presentations, meeting minutes, communications, and documentation required by the organization.
• Serve as a point of contact between leaders, employees, internal customers, suppliers, and visitors, ensuring effective and timely communication.
• Manage and safeguard confidential information, documentation, and correspondence.
• Coordinate events, executive meetings, and special activities, including logistical and administrative requirements.
• Follow up on expenses, requisitions, invoices, supplies, and other administrative processes within the department.
• Collect, organize, and analyze information to support the preparation of reports and performance indicators.
• Maintain records, files, and databases to ensure proper document control.
• Provide general administrative support to various business areas as needed.

The experience we’re looking to add to our team:

• Advanced English communication skills, both written and verbal.
• Experience using Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.
• Strong communication, organizational, and confidential information management skills.

What you'll receive for the great work you provide:

• Competitive salary.
• Major medical insurance and life insurance.
• Christmas bonus.
• Grocery vouchers.
• Savings fund.

PA91

Axiom is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Axiom, you must complete the application process first).