Administrative & Accounting Virtual Assistant (JOB ID: ALEJO1)

Inside Out; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A growing service-based company is seeking an experienced Administrative & Accounting Virtual Assistant to manage critical financial and administrative operations. You will work closely with the company's leadership and handle invoicing, bookkeeping, and varied administrative tasks. The ideal candidate should possess strong bookkeeping experience, excellent communication skills, and be bilingual. Competitive salary within the range of $7 to $8 per hour, with possible commission or bonus.

Formación

• 2+ years of bookkeeping or administrative experience, preferably supporting US-based companies.
• Strong proficiency in QuickBooks Online and Microsoft Excel.
• Excellent attention to detail; able to identify errors and maintain clean financial records.

Responsabilidades

• Manage accounting duties including invoices and expense tracking.
• Organize administrative tasks and digital files for easy access.
• Communicate effectively with team members, vendors, and clients.

Conocimientos

Bookkeeping

QuickBooks Online

Microsoft Excel

Bilingual (English/Spanish)

Attention to detail

Organizational skills

Descripción del empleo

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JOB TITLE

Administrative & Accounting Virtual Assistant

JOB ID

ALEJO1

INDUSTRY

Construction

LOCATION

LATAM (Spanish & English)

JOB STATUS

Full Time

WORK SCHEDULE

8:00am to 5:00pm CST (paid bi-weekly)

SALARY

$7 - $8 (Possible commission/bonus)

TARGET START DATE

ASAP

ROLE OVERVIEW

About the Client:

We are a rapidly growing service‑based company seeking a highly skilled, detail‑oriented Administrative & Accounting Virtual Assistant to manage critical financial and administrative operations. As our business expands, we need someone who is proactive, accurate, bilingual (preferred), and able to keep pace with a fast‑moving workflow without constant supervision.

About the Role:

This role is ideal for someone with strong bookkeeping experience, excellent communication skills, and the ability to organize and streamline administrative processes. You will work directly with the company President and will have access to the systems necessary to support invoicing, billing, expense tracking, and day‑to‑day administrative operations.

Key Responsibilities

Accounting & Financial Support

• Enter financial transactions into QuickBooks Online (and initially Excel, until full transition to QB in January).
• Prepare, send, and follow up on all customer invoices.
• Track and manage accounts payable and receivable, ensuring timely payment of bills.
• Reconcile receipts, statements, and expense records.
• Monitor and maintain records of inventory or leftover job materials.
• Assist in weekly, monthly, and ad‑hoc financial reporting.
• Access company systems via secure login credentials.
• Work in QuickBooks, Excel, and other company platforms as required.
• Maintain accuracy and confidentiality across all data and accounts.

Administrative Support

• Maintain and update spreadsheets, records, and internal tracking systems.
• Communicate with contractors, vendors, and customers when needed.
• Draft and send emails using a company‑provided business email account.
• Manage digital files and organize documentation for easy access.
• Support daily operational tasks that help keep the business running smoothly.

Qualifications & Skills

Experience & Skills

• 2+ years of bookkeeping or administrative experience, preferably supporting US‑based companies.
• Strong proficiency in QuickBooks Online and Microsoft Excel.
• Excellent attention to detail; able to identify errors and maintain clean financial records.
• Highly organized, capable of managing multiple tasks in a fast‑paced environment.
• Strong written and verbal communication skills.
• Bilingual (English/Spanish) strongly preferred due to regular interaction with contractors and customers.

Work Style & Qualities

• Proactive, resourceful, and able to work with minimal supervision.
• Fast learner who can adapt quickly to new tools, workflows, and systems.
• Dependable, punctual, and committed to meeting deadlines.
• Problem‑solver who can think independently and “figure things out” without needing step‑by‑step direction.
• High level of professionalism and integrity, with an understanding of confidentiality and trust.