Project Coordinator

Apave International; Kuwait City; On-site; KWD 12,000 - 18,000; Full time

Job summary

Apave International in Kuwait City is seeking a Project Coordinator to oversee project activities from quotation to completion, ensuring quality and scope alignment. You will coordinate scheduling, resources, and invoicing with finance, and serve as the daily contact for clients and internal teams.

The role requires a bachelor’s degree and 2–4 years’ experience in project coordination, preferably in a technical environment. You will support management with reporting and financial tracking.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, Project Management, or related field.

Responsibilities

• Prepare quotations and proposals for clients based on project requirements and scope.
• Coordinate project scheduling, resource allocation, and staffing to ensure projects are supported.
• Liaise with project teams, inspectors, subcontractors, and clients to coordinate activities and timelines.
• Review subcontractor reports and documentation before issuing to clients.
• Follow up with subcontractors and staff to ensure deliverables are received on time.
• Monitor project progress and ensure work meets schedule and client expectations.
• Act as a point of contact for day-to-day project queries and coordinate resolutions.
• Coordinate with Finance on invoicing, billing discrepancies, and payments.
• Prepare and maintain monthly cash flow forecasts for assigned projects.
• Prepare monthly revenue and project margin reports for management.
• Track project costs and profitability and keep financial records accurate.
• Maintain accurate project records and client correspondence.
• Support the Project Manager with administrative and financial reporting.

Skills

Project coordination

Client coordination

Communication

Interpersonal skills

Attention to detail

Multitasking

Independent worker

Education

Bachelor’s degree in Business Administration, Accounting, Finance, Project Management, or related field

Tools

Microsoft Excel

Microsoft Office

Job description

Job Purpose

The Project Coordinator will be responsible for coordinating project activities from quotation through completion, within scope, and to the required quality standards.

Key Responsibilities

• Prepare quotations and commercial proposals for clients based on project requirements and scope of work.
• Coordinate project scheduling, resource allocation, and staffing to ensure projects are adequately supported.
• Liaise with project teams, inspectors, subcontractors, and clients to coordinate project activities and timelines.
• Review subcontractor reports and documentation to ensure they are complete and accurate before issuing them to clients.
• Follow up with subcontractors and project staff to ensure inspection reports and other deliverables are received on time and distributed to the relevant stakeholders.
• Monitor project progress and follow up with staff and clients to ensure work is completed according to schedule and meets client expectations.
• Act as a point of contact for day-to-day project-related queries and coordinate the resolution of client issues relating to scope, quality, delivery, and billing.
• Coordinate with Finance on invoicing, billing discrepancies, outstanding payments, and other project-related financial matters.
• Prepare and maintain monthly cash flow forecasts for assigned projects.
• Prepare monthly revenue and project margin reports and highlight significant variances or issues to management.
• Track project costs, revenue, and profitability and ensure financial information is accurately recorded and reported.
• Maintain accurate project records, quotations, client correspondence, reports, and financial documentation.
• Support the Project Manager and management team with project-related administrative and financial reporting as required.

Key Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, Project Management, or a related field.
• 2-4 years of experience in project coordination, administration, operations, or a similar role.
• Previous experience in a technical, engineering, inspection, or services environment would be an advantage.
• Basic understanding of accounting principles, invoicing, revenue, cash flow, and project margins.
• Good proficiency in Microsoft Excel and Microsoft Office.
• Strong organisational and coordination skills with the ability to manage multiple projects and deadlines.
• Good communication and interpersonal skills, with the ability to coordinate effectively with clients, staff, subcontractors, and internal teams.
• Strong attention to detail and ability to identify discrepancies in project and financial information.
• Ability to work independently, prioritise tasks, and follow up proactively to ensure timely completion of activities.