Office Assistant - Contract Position

VitalEssence Spa; Gouvernement Hawalli; On-site; KWD 4,400 - 5,900; Part time

Job summary

VitalEssence Spa in Hawalli seeks an organized Office Assistant for a contract position. You will support the office team and help ensure smooth day-to-day operations.

The role requires strong communication, multitasking, and discretion, with duties including greeting visitors, scheduling, filing, invoicing support, and onboarding assistance. Visa sponsorship may be available for the right candidate.

Qualifications

• High school diploma or equivalent; additional education or training is a plus.
• Previous experience as an office assistant or in a similar administrative role is preferred.
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong communication skills (both verbal and written).

Responsibilities

• Greet and assist visitors, answer incoming calls, and respond to emails in a professional manner.
• Schedule appointments, meetings, and travel arrangements for office staff.
• Maintain office supplies and equipment inventory, order supplies when necessary.
• Assist with basic bookkeeping tasks, such as data entry and processing invoices.
• Prepare and distribute internal communications, memos, and reports.
• Organize and maintain physical and electronic files.
• Liaise with vendors and service providers as needed.
• Assist with HR tasks such as new hire paperwork, onboarding processes, etc.
• Other administrative tasks as assigned by management.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Education

High school diploma

Tools

Microsoft Office

Job description

Office Assistant - Contract Position

We are seeking a highly organized and detail-oriented Office Assistant to join our team in Hawalli on a contract basis. As an Office Assistant, you will be responsible for providing administrative support to our office staff and ensuring the smooth day-to-day operations of the office. This is a contract position with potential for long-term employment. Visa sponsorship may be available for the right candidate. We welcome applicants of any nationality who are legally allowed to work in Hawalli.

Salary: $1500 per month (negotiable based on experience)

Responsibilities

• Greet and assist visitors, answer incoming calls, and respond to emails in a professional manner


• Schedule appointments, meetings, and travel arrangements for office staff


• Maintain office supplies and equipment inventory, order supplies when necessary


• Assist with basic bookkeeping tasks, such as data entry and processing invoices


• Prepare and distribute internal communications, memos, and reports


• Organize and maintain physical and electronic files


• Liaise with vendors and service providers as needed


• Assist with HR tasks such as new hire paperwork, onboarding processes, etc.


• Other administrative tasks as assigned by management

Requirements

• High school diploma or equivalent; additional education or training is a plus


• Previous experience as an office assistant or in a similar administrative role is preferred


• Excellent organizational skills with the ability to multitask and prioritize effectively


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)


• Strong communication skills (both verbal and written)


• Basic understanding of bookkeeping principles is preferred


• Ability to maintain confidentiality and exercise discretion when handling sensitive information


• Must be able to work independently with minimal supervision