Mail and Distribution Support Specialist

Trace Systems Inc.; al-Ahmadi; On-site; KWD 16,000 - 23,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

You will manage daily mail flows, maintain mail rosters for classified mail, process undeliverable mail, and ensure proper handling of accountable mail while complying with ARs, DOD, USPS manuals. The position demands lifting up to 70 lbs and readiness to perform other duties as required.

Qualifications

• Must have a Secret clearance.
• US citizenship is required.
• At least 2 years of experience providing mail support to a US Military base.
• Experience using Official Mail and Distribution procedures.
• Preparation and processing of pertinent forms.
• Familiarity with word processing, spreadsheets, databases, and electronic form filler software.
• Final preparation of military correspondence (AR 25-50).
• Knowledge of ARIMS and PA procedures for proper release of personal information.
• Must be able to lift 70 lbs routinely.

Responsibilities

• Provide official mail and distribution services per ARs, DOD, and USPS manuals.
• Receive/pick up mail and distribute all classes of official mail daily.
• Update Brigade mail list daily for all classes of mail and parcels.
• Receive, sign for regular and accountable mail at the installation mail center and from private carriers.
• Distribute intra-post mail including accountable mail.
• Maintain authorization rosters for receipt of classified/accountable mail.
• Research and redirect misdirected mail.
• Process undeliverable mail per ARs, DOD, USPS.
• Receive/dispatch outgoing mail per regulations.
• Maintain files of unit mail clerks and accountable mail signers.
• Perform other duties as required.

Skills

Mail distribution

Security clearance

US citizenship

Document handling

Lifting 70 lbs

Education

High school diploma

Tools

ARIMS

Official Mail Procedures

MS Word / Excel

Electronic form filler

Job description

Job Overview

Job Title: Mail and Distribution Support Specialist

Job Location: Camp Arifjan, Kuwait

Job Responsibilities

• Provide official mail and distribution services in accordance with pertinent ARs, DOD, and USPS manuals.
• Receive and pick up mail and make distribution of all classes of incoming official mail and parcels for the organization in accordance with applicable regulations and guidance at least once daily.
• Provide a daily updated Brigade mail list of all classes of official mail and parcels for the organization.
• Receive, pick up and sign for regular and accountable mail at the installation mail center and from private carriers.
• Receive and distribute intra-post distribution and correspondence to include accountable mail.
• Maintain an authorization roster for receipt of classified and accountable mail for each unit.
• Research and re-direct misdirected personal mail.
• Process undeliverable mail in accordance with pertinent ARs, DOD, and USPS manuals.
• Receive and dispatch outgoing regular, accountable, and classified official mail in accordance with applicable regulations and guidance.
• Maintain an active and inactive file of personnel appointed unit mail clerks and personnel designated to sign for accountable mail on appropriate form(s).
• Perform other duties as required.

Minimum Qualifications

• Security Clearance:Active, in-scope US Government issued Secret clearance
• Due to the nature of the work and contract requirements, US Citizenship is required.
• A minimum of two (2) years of experience providing mail support to a US Military base
• Must have experience using Official Mail and Distribution procedures
• Preparation and processing of pertinent forms
• Word processing, spreadsheets, database, and electronic form filler software
• Final preparation of military correspondence (AR 25-50)
• Army Records Information Management System (ARIMS)
• Privacy Act (PA) and procedures for proper release of personal information
• Must be able to lift 70 lbs routinely

Desired Qualification

• Additional experience providing mail and distribution support to a US Military base is highly desired.

Education

• High school diploma or equivalent in experience in lieu of a degree

Trace Systems

Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad–– whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies.

Trace Systems is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.