Job Vacancy: Administration & Tender Coordinator

KUWAIT JOBS HERE; al-Ahmadi; Presencial; KWD 5000 - 8000; Jornada completa

Descripción de la vacante

Kuwait Jobs in Kuwait seeks an Administration & Tender Coordinator to streamline tender processes and manage documentation in a fast-paced environment.

You will handle the master tender list, coordinate approvals, manage bank guarantees, and liaise with clients and internal teams. Fluent English preferred; Arabic an advantage.

This full-time role offers stability and growth within an organized, structured company.

Formación

• 3–5 years of experience in administration, tender coordination, or document control.
• Proficiency with MS Office tools (Excel, Word, Outlook) and familiarity with tender workflows.
• Strong communication and organizational abilities in a deadline-driven environment.

Responsabilidades

• Maintain the master tender list and tracker for timely submissions.
• Organize and manage tender documents from client portals (KOC, KNPC, etc.).
• Coordinate internal approvals and signatures for tenders.
• Submit online and offline tenders per client requirements.
• Track bank guarantees (PBGs/IBGs) and coordinate expiry releases.
• Maintain filing systems for all company documents (hard and soft copies).
• Follow up on invoices and support payment tracking.
• Coordinate cross-department communication and document sign-offs.
• Prepare letters, reports, and meeting minutes.
• Handle correspondence with clients and internal teams.

Conocimientos

Organizational skills

Time management

Herramientas

Excel

Word

Outlook

Descripción del empleo

Description

We are currently seeking a highly organized and proactive Administration & Tender Coordinator to join our team in Kuwait.

Key Responsibilities

• Maintain and update the master tender list and tender participation tracker.
• Download, organize, and manage tender documents from client portals (KOC, KNPC, etc.).
• Coordinate internal documentation and approvals for timely tender submissions.
• Submit online and offline tenders in compliance with client requirements.
• Track and manage all bank guarantees (PBGs / IBGs), including expiry and release coordination.
• Maintain organized filing systems for all company documents (hard and soft copies).
• Follow up on outstanding invoices and support payment tracking.
• Coordinate document signatures and communication between departments.
• Prepare official letters, reports, and meeting minutes.
• Handle correspondence with clients and internal teams.

Requirements

• Minimum 3–5 years of experience in administration, tender coordination, or document control.
• Experience with KOC / KNPC tendering systems is highly preferred.
• Strong organizational and time management skills.
• High attention to detail and ability to meet deadlines.
• Proficiency in MS Office (Excel, Word, Outlook).
• Good communication skills in English (Arabic is an advantage).

Preferred Profile

• Experience working in oil & gas, contracting, or industrial supply companies.
• Familiarity with government tender procedures in Kuwait.

What We Offer

• Professional working environment.
• Opportunity to grow within a structured organization.

Basic Details

Job Id : 100199216

Location : Ahmadi , Kuwait

Job Type : Full-Time

Company : Kuwait Jobs

Mobile : Not-Mentioned

Alternate Mobile : Not-Mentioned

Email : [e-mail]